Rockhampton Special School is seeking applications for an Administrative Officer to join the team.
This permanent part-time position, with hours from 8:30 am to 3:00 pm, may be negotiable for the right candidate.
If you are interested in working in a school environment and contributing to our community, apply now.
This position is being offered in a Permanent Part-Time capacity (0.39FTE - 0.68FTE).
About Us
Rockhampton Special School is a co-educational P-12 state school committed to working in partnership with parents, caregivers and the wider community to achieve the best possible outcomes for our students so that they can reach their full potential in society.
Our purpose is to deliver an educational curriculum that provides opportunities for students to develop skills and knowledge that will empower them to live a rich, quality lifestyle within a diverse community.
Your Opportunity
As The Administrative Officer, You Will
Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager.Input and export financial data to/from OneSchool.Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.Apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision.
Interested? To Apply
Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history). Attach a written statement (1-page maximum) about how your achievements and capabilities meet the requirements of the role
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Occupational group Education & Training