**JAPANESE-SPEAKING ADMINISTRATION OFFICER**
The purpose of this role is to provide effective, efficient and accurate administrative support and at all times maintain a professional attitude to maximise the effectiveness of our communications with external and internal customers.
**PRINCIPAL ACCOUNTABILITIES**
**BUSINESS OUTCOMES**
- Primary point of contact for all head office building/facility issues
- Identify, discuss and resolve issues related to our tenancy including conducting regular inspection of office area
- Liaise directly with property management company
- Management of contractors engaged to do office maintenance and vender set up for contractors with Accounts Payable team
- Log issues, problems and contractor's work
- Management of office cleaning, including arrangement of fridge cleaning and communication with Cleaners
- Regular inspection and management of meeting rooms and reception areas, to ensure rooms and reception areas are presented to a high standard at all times
- Collect information from all sites regarding pest control, electrical tagging data
- Team documentation preparation
- Procurement of ergonomic items for employees liaise with WHS&E; Manager
- Set up and ongoing management of employee workstations including chairs, filing cabinets and credenza
- Update a seat map for Macquarie Park
- Management of all company vehicles
- Provide office administration support including general office duties and general administrative duties where required.
- Provide Japanese / English translation service when required
- Provide support to account team for preparation of Fringe Benefit Tax
- Ordering Business cards for employees
- Provide Administration support to expats when required, e.g. accommodation and other matters
- Effectively answer, screen, page and transfer calls to the appropriate person
- Welcome all visitors in a pleasant and professional manner and ensure they sign in and out
- Provide drinks for guests as requested
- Distribution/Coordination of mail and deliveries
- Distribution and reconciliation of cab charges and Uber
- Management of office security cards
- Ordering Power Pass when required
- Provide back up for other Admin team member when required
**YOU**:
- Australian Citizenship/ PR/Partner Visa
- Previous admin officer experience
- Japanese speaking with excellent English communication skills