OverviewWoolpert Africa, based in Johannesburg, South Africa, offers extensive high accuracy lidar, imagery and remote sensing experience, as well as airborne topographic, hyperspectral, and thermal survey and mapping.
We provide mapping services for engineering, infrastructure, mining, agriculture, and environmental sectors in more than 45 African countries.
We believe great companies are built from exceptional people and amazing clients.
Because of our growth, we are seeking an experienced Billing Specialist/Project Accountant, primarily responsible for coordinating and executing project billings.
ResponsibilitiesReviews and approves project set-ups and assures that contracts, project plans, work breakdown schedules, and resource allocations are in place.Prepares accurate and timely billings.Reviews contract invoicing/pricing terms and enters accurate billing terms in the Management Information System (MIS).Contacts client's accounting representative for appropriate invoicing requirements before the first invoice is issued.Maintains contact with client representative as necessary during project billing duration.Transfers misapplied time and expenses to correct projects within the MIS and documents transfers for audit trail.Assists project managers with the coordination and monitoring of billings and collections.Handles billing voids and write-offs with appropriate approvals as needed.Maintains project invoice and project contract files, as well as subconsultant files.Assists in completing lien waivers and release of claims forms.Initiates project close out to ensure all data in the MIS record is correct and complete.Reviews and monitors subconsultant contracts, invoicing, insurance certificates, and other required documents.Assists project management and Risk Management Team in reviewing Woolpert PSA contracts and external client contracts.Assists project management and Risk Management Team in reviewing Woolpert change orders and providing follow-up with clients on status of change orders.Reviews collection issues, maintains monthly AR Ledger comments, and makes direct client contact when applicable.Updates unbilled report monthly indicating why WIP was held and/or written off.Updates unexecuted status on contract when appropriate contract documentation is linked in the MIS.Ensures the CSP process is being followed.Participates in company-wide initiatives as needed, including quality assurance and continuous improvement initiatives.QualificationsMust have a BCom Accounting (or related) with 4 years related experience or BCom Honors Accounting with 2 years related experience.Must be able to work US hours between 14:00 and 23:00.Proficiency with Accounting Systems and various reports required.Must be mentally and physically capable of performing all essential duties required of the position.Must possess above average Microsoft Office suite skills.Must be proficient with Adobe products, database management software, and the Internet.Must maintain positive working relationships with others, both internally and externally.Must work equally well with all levels of management, clients, and employees.Must demonstrate excellent oral and written communication skills.Must be able to anticipate, understand, and respond to the needs of internal and external clients.Must be able to work collaboratively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness.Must demonstrate the ability to undertake self-directed tasks when necessary.Must possess strong conflict resolution skills.Must demonstrate excellent time management skills and attention to detail.Must demonstrate above average analytical skills.Must have above average MIS, accounting, and financial skills.Must demonstrate the capacity to prioritize by assessing situations to determine urgency.Must be able to develop a work schedule, set goals, create/implement action plans, and monitor progress towards goals.Must demonstrate the ability to make clear, timely decisions.Must be able to work overtime as needed.Must be able to travel occasionally.
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