About You
Our Business Services Officer, HR and IT Support position is ideal for a proactive, organised, and motivated individual who enjoys working in a dynamic office environment and contributing to a collaborative team. You will join our Business Services Team and share responsibilities across a range of areas, including administration, project support, HR, and basic IT tasks. This includes responding to incoming requests from the consulting team and clients, assisting with project setup and updates, supporting financial processes, managing assets and office resources, preparing HR documents, assisting with onboarding and offboarding staff, and providing basic IT support.
This is a part-time role (0.6–0.8 FTE) with flexibility in how hours are spread across 3–5 days per week, with Friday attendance required to provide essential team coverage. This role requires someone who can quickly learn and adapt to a broad range of tasks within a dynamic workload and a geographically diverse team. We are seeking a dependable, self-motivated team member who works well within a team and can also work autonomously, contributing positively to the smooth running of the office.
About Us
Founded in 2014, Ecoplanning is an established environmental consultancy working with public and private sector clients in ecology, environmental planning, biodiversity offsets, environmental management, impact assessment, and ecological monitoring.
The Business Services Team is an essential part of the company providing administrative and IT support for consultants.
Ecoplanning is committed to delivering the best possible outcomes for our clients in a timely, cost-effective manner. Our experienced team of ecological and environmental specialists provide professional advice with a friendly, hands-on approach. Our vision is to sustain a team large enough to perform, yet small enough to deliver superior personal service. Our company values are respect, integrity, commitment, personal growth and teamwork. They guide how we work, prioritising safety, professionalism, continuous learning, collaboration, and making the workplace fun.
Role Responsibilities
Business Services / Administration
* Respond to incoming requests and communications from internal and external stakeholders.
* Assist with project setup, updates, and general administrative support for project teams.
* Support financial processes, including invoicing, account reconciliation, and tracking project-related expenses.
* Maintain records of company assets and resources, including updating, reallocating, and retiring items as needed.
* Contribute to the management and upkeep of office facilities and equipment.
* Take minutes during meetings and assist with documentation and reporting.
* Coordinate internal and external training sessions, company events, and team activities.
* Support fleet management and travel arrangements for staff.
* Reconcile Xero bank feeds and update project statuses in MS Teams.
* Reconcile company credit cards.
HR Support
* Assist with onboarding and induction of new employees, including sending forms, scheduling and running inductions.
* Support offboarding processes by preparing and managing required documentation.
* Prepare and maintain HR documents such as contracts, letters, and forms using templates.
* Collect and manage employee and contractor documentation.
* Support work experience and volunteer programs by coordinating necessary paperwork, inductions, and safety briefings.
Desirable / IT Support
* Provide basic IT support during onboarding and offboarding, including account setup and access to company systems.
* Assist IT team with routine tasks such as equipment setup, software updates, and asset management.
Skills & Experience
* 2–4 years' experience in administration, office support, or business services.
* Proficient in Microsoft 365, Xero, MS Teams, MS Excel and other Windows based office platforms.
* Strong organisational, time management, and multitasking skills, with the ability to manage multiple priorities.
* Able to work independently and collaboratively within a team environment.
* Excellent written and verbal communication skills.
* Experience or interest in HR administration, including onboarding, document preparation, and induction support.
* Strong attention to detail and commitment to accuracy.
* Desirable: basic IT skills and willingness to assist with routine IT tasks, such as account setup, laptop configuration, and software updates.
Why Join Us
* Opportunity to work across diverse business functions.
* Exposure to HR and IT processes beyond typical admin duties.
* Work in our welcoming Woonona office with a supportive, collaborative team.
* Professional development opportunities.
How to Apply
Please submit your application via Seek with:
* A cover letter that clearly addresses the following:
o How many days per week you are available to work, and which specific days.
o Confirm your availability to work in the office on Fridays.
o Your earliest possible start date and any notice period required.
o Your administration experience (years and brief list of tasks).
o Do you have experience using Xero.
o Your experience in HR, or any interest in supporting HR tasks.
o Your experience with IT, or any interest in supporting basic IT tasks.
* An up-to-date resume highlighting your relevant skills and experience.
Applications will be reviewed as they are received, and suitable candidates will be contacted for interview.
For any enquiries regarding the role, please contact:
Delise Sanchez-Lindgren, Business Services Manager
***************@ecoplanning.com.au