OurCompanyPermaconn is a global leader in mission-critical connectivity solutions. Our solutions offer a range of highly reliable and secure signalling and connectivity solutions across the security, fire, and IoT sectors. We provide innovative solutions, and our secure encrypted network delivers critical alarm communications for high-value industries including financial, retail, government, and educational institutions.We have been operating since 1999, and our headquarters are in Sydney. Today, Permaconn is an internationally recognized brand with our secure monitoring solutions covering the commercial, retail, and residential sectors in Australia, New Zealand, South Africa, and Papua New Guinea.The OpportunityWe are seeking an enthusiastic, proactive Team Assistant to join our business. This position is suited to someone eager to apply their existing skills by supporting management with a wide range of professional support duties. By providing administrative support to the CEO and senior management, you will be a highly valued member of the business.Reporting to the CEO, you will assist with diary, inbox, and travel management, while supporting the wider team with various administrative duties.Key ResponsibilitiesSupport to the CEOAssist the CEO with managing their inbox, diary, and travel arrangements.Ensure all meetings and appointments are scheduled efficiently and accurately.Monitor the CEO’s diary throughout the day to avoid overlaps or inconsistencies.Support administrative tasks such as finance documents, drafting correspondence, and industry-specific documentation.Senior Leadership SupportSupport wider senior leadership team with diary management where necessary.Coordinate seamless travel arrangements for the senior management team, ensuring accuracy and schedule transparency.Assist with staff conferences, ensuring all necessary equipment and documentation are prepared and accessible.Manage travel bookings, including payments and reconciliations.Office/Team AssistanceOversee operational activities supporting stock, office, and mail maintenance.Ensure all systems are up-to-date with accurate and accessible information/data input.Support the planning, scheduling, and execution of events such as annual events, conferences, and Christmas parties.Assist with administrative and logistical requirements of the wider team.PersonalDemonstrate proactiveness and innovativeness with a strong strategic focus.Ability to work within a high-volume and fast-paced environment, managing conflicting schedules.Strong organizational skills with the ability to deliver high standards of work within deadlines.High level of customer service skills and the ability to develop strong working relationships with all team members, based on integrity and professionalism.Show enthusiasm, flexibility, and act as a versatile team player providing support to the wider team.Timely identification of potential issues while utilizing office systems and resources to complete tasks efficiently.What You Need to SucceedAbility to proactively support the executive team and wider business across various tasks.Ability to use initiative in a high-volume environment.Eagerness to develop oneself and contribute to the success of Permaconn as an organization.Strong commitment to professionalism, integrity, and open communication.Intuition to deliver work on time and to a high standard.Ability to perform as an effective team member.Strong interpersonal skills, positive and enthusiastic attitude.Excellent written and verbal communication skills.Your ExperienceStrong experience as a Team Assistant or in a varied office support role.Preferred experience supporting at C-suite level, but not required.Strong skills with the Microsoft Office suite - Excel, Word, PowerPoint.How to Join UsYou may apply using your LinkedIn profile; however, we would love to know more. Please include a CV and/or attached cover letter. For further information, contact our Internal Talent Acquisition Chloe at cbaker@paraletalent.com.au.No agencies.
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