Job Description
Administrative Officer l Full Time l $40 pr hr
Opportunity:
In this role, you'll be the backbone of the office, providing high-level administrative and executive support while assisting with project delivery and day-to-day operations. No two days will be the same — from coordinating meetings and reports to assisting with tenders, events, and IT support. Full training will be provided for tasks such as tendering.
About the Role:
Executive & Project Support
* Provide executive-level administrative support to the General Manager
* Develop and maintain project health reports and staff reports
* Attend meetings, record actions, and manage follow-up tasks
* Support Project Engineers and Project Managers with administrative aspects of project delivery
Office & Corporate Administration
* Perform general office administration, reception duties, and mail handling
* Manage office supplies, provisions, and filing systems
* Migrate folders and documentation to SharePoint
* Perform credit card reconciliations and minor accounting tasks
* Liaise with Head Office accounts team as required
Business & Stakeholder Support
* Liaise with clients, contractors, and external professional bodies
* Assist with tendering processes (training provided — no prior experience required)
* Prepare advertising and promotional materials
* Assist with event management activities
* Support IT tasks such as laptop setup and coordination
Experience:
* Previous experience in an administrative or office support role
* Strong attention to detail with the ability to produce professional documentation
* Excellent written and verbal communication skills
* Ability to work independently and collaboratively within a team
* Confidence liaising with a diverse range of stakeholders, including clients and contractors
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Qualifications & Requirements
* Current National Police Check
* C-Class Driver's Licence
* White Card
Benefits: Full Time $40 pr hr 7.60 hour days
38 hours/week Monday to Friday flexible start time
Extras:
* A diverse and engaging role with exposure to executive and project operations
* On-the-job training, including tendering processes
* A supportive team environment with opportunities to develop your skills