Are you an exceptional organiser, relationship-builder and communicator with a passion for music education and community impact?
The Central Coast Conservatorium of Music (CCCoM) is seeking a Schools Program Administrator (SPA) to play a pivotal role in the delivery and growth of our highly regarded Schools Program across the Central Coast.
This is a rare opportunity to combine strategic administration, people leadership and arts advocacy in a role that directly impacts students, families, schools and the broader cultural life of our region.
About Us
The Central Coast Conservatorium of Music is a leader in music education and performance. We support students from their very first musical experiences through to professional practice, delivering programs that enrich lives and strengthen our community.
Our vision is to inspire artistry on the Central Coast, contributing to the region's culture, lifestyle and economic development.
About the Role
The Schools Program Administrator is responsible for building strong synergy between Conservatorium management, administration, school band coordinators, conductors, teachers and school executive staff.
This role is central to ensuring:
* High-quality, student-focused service delivery
* Professional communication and program coordination
* Financial sustainability and operational excellence
* Strong relationships and a trusted reputation within the schools sector
You will coordinate a complex and dynamic program, working closely with a passionate team of music educators and administrators to ensure every school program runs smoothly and successfully.
Additional information: Who would suit this role?
This role is ideal for someone who is:
A Purpose-Driven Arts Administrator
* You genuinely enjoy bringing people together - schools, families, teachers, conductors and executives.
* You're confident speaking with principals one minute and parents the next, and you know how to adapt your communication style with warmth and clarity.
Highly organised, calm, and proactive
* You love systems, schedules, spreadsheets, and seeing moving parts come together.
* You can hold multiple programs, schools, deadlines and budgets without losing the human touch.
* When issues arise, you're solution-focused rather than reactive.
Passionate about music education
* You deeply believe in the value of music for children, communities and culture.
* You understand that school band programs are about far more than learning notes; they are about teamwork, confidence, discipline and joy.
A team leader who empowers others
* You enjoy supporting coordinators and educators to do their best work.
* You don't micromanage, but you do provide clarity, structure and guidance.
* You model professionalism, care and accountability.
Comfortable with responsibility and autonomy
* You're confident managing budgets, reporting, compliance and operations
* You feel excited to take on working in a cooperative role to lead a department and take ownership of outcomes
In short: This role suits someone who loves both people and processes and who is motivated by making a genuine impact in music education and community life
Key Responsibilities
General
● Coordinate the scheduling of band programs, tutorials and 1:1 lessons across all schools in the Central Coast Conservatorium of Music School Program.
* Managing new enrolments in consultation with the administration team and integrating them into the program
● Manage communications on a full program level in line with Conservatorium procedures and templates.
● Develop and maintain strong relationships and results to bolster the Conservatorium's standing within the schools sector.
● Help Band Coordinators manage their programs inside the school
● Assist or provide advice as problems arise.
● Monitor and assist Coordinators to ensure appropriate tutorial sizes are maintained.
* Maintain the Schools Program Database to ensure it accurately reflects the programs being taught in schools. Integration of the database with Music Monitor.
● Liaise with Band conductors to ensure that planning of repertoire is carefully considered .
● Build trusted partnerships with key stakeholders.
● Support Band Coordinators to proactively manage a consistent recruitment drive throughout the year within the school environment.
● Organise instrument demonstrations and aptitude tests in consultation with band coordinators,music teachers and schools.
● Ensure successful planning and delivery of parent information meetings.
* Ensure adequate staff are available, including possible relief staff. Find replacement teachers where possible, and assist with communication if any tuition has to be cancelled or rescheduled.
Events
● Work in close synergy with the Conservatorium Executive on end-to-end project management of key annual events. Current annual events are Band Day Out and Band Festival.
● Work in consultation with other music teachers, band liaisons and management.
● Encourage a culture within the school environment where school band events are considered a critical part of the school's calendar.
Finance and Operations
● Work with the Executive team to ensure the program runs within its financial parameters
● In conjunction with the Executive team, develop an annual Schools budget
● Review the profitability of individual schools monthly.
● Ensure ongoing compliance and development of WHS policies and processes across all aspects of the schools program with guidance in this area from the CEO.
● Identify and comply with relevant WHS legislation
Provide program progress or overview as requested
Essential Criteria
● Strong written communication skills
● Excellent time management skills
● Excellent computer skills working with Microsoft Office, Outlook, Excel, Word, Google docs
● Demonstrated experience in managing budgets across multiple programs
● Excellent organisational skills, including an ability to coordinate multiple tasks.
● Strong attention to detail.
● Ability to demonstrate a high level of professionalism, reliability and accountability
● Ability to work in a team environment and develop team culture
* A collaborative leadership style that builds a positive team culture
* A genuine commitment to promoting the reputation and values of CCCoM
● Current Working With Children Check
Desirable Criteria
● Tertiary qualifications in a relevant field, or equivalent industry experience.
● Drive, excitement, passion and a genuine interest in music education
Experience in music education is highly desirable, along with a genuine interest and passion for arts administration.
Why Join Us?
* Be part of a respected, values-driven arts organisation
* Make a meaningful impact on young people and schools across the Central Coast
* Friendly work place
* Flexible working arrangements available, including flexible hours and work-from-home options
If you are energised by meaningful work, thrive in a role with responsibility and variety, and want to contribute to the future of music education on the Central Coast, we would love to hear from you.
How to Apply
Send your Expression of Interest (EOI) with:
* Arts Adminsitration experience
* Music education, experience or background
* Availability
* CV or resume
Inspire, perform, and grow your career at the heart of the Central Coast's music education scene.
APPLY TODAY
Job Type: Casual
Pay: From $32.00 per hour
Expected hours: 20 – 25 per week
Benefits:
* Gym membership
* Professional development assistance
Work Location: Hybrid remote in Gosford NSW 2250