Business Administrator
The opportunity
We are seeking a proactive and professional administrator to provide high quality support to our busy team. This role is central to our operations, contributing to business and project administration, project controls (including cost management and coordination), and documentation management.
The position requires someone with corporate experience, a sound understanding of project environments, and financial literacy. You will be confident managing information, organising meetings, coordinating internal processes, preparing documentation, and supporting project teams with accuracy and efficiency.
Success in this role calls for strong communication skills, sound judgment, and the ability to build effective working relationships. We value individuals who work independently, take initiative, follow up proactively, and help others identify practical solutions.
Strong capability with the Microsoft Suite and excellent organisational skills are essential.
This is an office based role with up to one day per week working from home. The position requires coverage from 8:30 am to 5:00 pm.
About you
You are a highly organised, proactive, and self-managing individual who knows when to seek support and collaborate. We value team members who are friendly, professional, and naturally build strong, positive working relationships. Your attention to detail, commitment to accuracy, and ability to prioritise and stay ahead of team needs — even when juggling multiple deadlines — make you a perfect fit for our team.
In this role, you'll play a key part in keeping our projects and operations running smoothly. You'll manage finances, budgets, invoicing, and payments, while also updating project requirements and maintaining our databases, documentation, and job files. Your strong skills in document formatting and bid administration will shine as you log new bids and set up templates.
You'll also coordinate meetings, take minutes, prepare presentations, and assist with onboarding, expense claims, resourcing reports, travel and catering bookings, and team events. Beyond project work, you'll be a valued support to the wider Buildings team, helping with general business functions and contributing to a positive, collaborative environment.
What We Offer:
A career with Beca will provide you with:
Flexibility & Wellbeing: We recognise that achieving a work-life balance is unique to everyone. Enjoy flexible working options to manage your personal and family priorities, along with dedicated leave for wellbeing and community engagement.
Belonging & Ownership: Join a diverse and inclusive team where collaboration and creativity thrive, and you can bring your whole self to work. You may also have the chance to take advantage of our unique shareholder opportunities, sharing in our collective success.
Parental Leave: Take time for what matters most with up to 14 weeks of fully paid parental leave, inclusive of all genders.
Career Growth & Development: Your growth is our priority Benefit from continuous learning and professional development through our company training programmes and support for professional accreditation, including pathways to Chartership with Engineers Australia. Work alongside industry leaders and gain hands-on experience to unlock your career potential.
Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.
Who is Beca?
Beca is one of the Asia-Pacific region's largest employee-owned professional services consultancies. Our team of over 4000 professionals is diverse enough to bring a wide range of perspectives and expertise to every client and challenge, creating resourceful, smart solutions from our collective experience and insights.
'Creative people together transforming our world' is our vision. It reflects our culture, our aspirations and our purpose – to make everyday better. Our four values – partnership, tenacity, enjoyment and care – sit at the heart of everything we do, reflecting how we work every day with each other and our clients.
At Beca we make everyday better for our clients, our people and our community and your involvement makes it possible. Our size and agility mean you're not just on the fringes; you're making a visible difference, partnering to develop and deliver solutions from the ground up.
As a people-focused business, we understand that work-life balance means a lot of different things to different people and that it's not always easy juggling work with everything else life throws at us. This is why we are happy to discuss flexible working arrangements for all opportunities in the Beca team.
Ready to make the move? / Apply now
If you want to make every day better, apply online today If you have any questions, you can find out more about our people and projects by visiting