About Us
Chillflow Solutions is a market leader in specialist marine, offshore, and industrial HVAC and refrigeration across Australia and Southeast Asia. As the Australian distributor for several global OEMs, we work on high-tech projects, deliver world-class training, and support clients with design, installation, service, and lifecycle solutions.
We’re expanding and looking for a motivated Administration Officer to join our Perth team.
Why You’ll Love Working With Us
- Secure, full-time role with a competitive salary + performance bonus
- Work on unique, large-scale HVAC engineering projects
- Ongoing OEM training and career development opportunities
- Supportive, highly skilled, and collaborative team environment
What You’ll Do
No two days will be the same! You’ll be the person who keeps things running smoothly by:
- Welcoming clients & supporting reception
- Coordinating calls, emails, and job enquiries
- Provide secretarial and administration support to the business directors and managers where required
- Maintaining document control & CRM records
- Assisting with job management and purchase order management / procurement
- Preparing business reports, quotes, and meeting packs
- Assisting with bookkeeping duties (or opportunity to learn)
- Supporting project and service teams with day-to-day admin & scheduling
- Managing office supplies, logistics, and building contracts
- Assisting managers with ad-hoc projects and performance reporting
Who We’re Looking For
We’re looking for an enthusiastic and reliable Administration Officer to join our team. This role suits someone who enjoys keeping things organised, supporting others, and making a real difference behind the scenes. If you take pride in your attention to detail, love ticking things off your to-do list, and can keep calm when things get busy, we’d love to hear from you!
To thrive in this role, you’ll bring:
- Great organisational and time management skills
- An eye for detail and a commitment to doing things right
- Clear, friendly, and professional communication
- A positive, proactive approach with a “can-do” attitude
- Integrity and discretion when handling confidential information
- Confidence using Microsoft Office and other admin systems
- A team player mindset, with a genuine willingness to help others
If you’re someone who enjoys variety in your day and being the go-to person who helps keep everything running smoothly, this could be the perfect prospect for you.
Preferred (But Not Essential):
- Certificate III in Business (Administration) – BSB30120
- 2+ years’ experience in an administration role
- Experience in HVAC, refrigeration, or engineering industries
What’s In It for You?
- Competitive salary with performance incentives
- Ongoing training & upskilling opportunities
- Career growth in a specialist engineering company
- Be part of a team making a difference in the marine & industrial sectors
Apply Now
If you love variety, enjoy supporting others, and want to grow your career with a world-class HVAC engineering business — we’d love to hear from you.
📌 Administration Officer
🏢 Chillflow Solutions Australia
📍 Fremantle