Overview
A great lifestyle in a treasured environment, this is life at PSC. The opportunity: Supporting our Construction, Roadside & Drainage, and Roads teams, we're seeking an Administration Officer to join our team, providing support where needed to our Coordinators across the unit. Your role will be key in coordinating and managing daily work tasks, such as acknowledgement of enquiries via email and phone with regard to activities across Construction, Roadside & Drainage, and our Roads maintenance teams. You will manage our corporate systems such as Authority and Reflect to record project costings, progress, record keeping, productivity and reporting to ensure that the integrity of the data is accurate and effectively maintained. No two days will be the same, working across the administrative function to provide support on project documents and reports, briefs, Environmental Management Plans for our Construction teams, project management plans, and legislated underground/overhead infrastructure plans. This is the perfect opportunity for a strong administrator with experience working on construction sites/projects – based at our Raymond Terrace Depot, you'll be right amongst the day to day, sharing an open-plan office space with crews across Construction, Roads, Roadside & Drainage, Parks and Gardens, and Building Trades.
Responsibilities
* Coordinate and manage daily work tasks; acknowledge enquiries via email and phone relating to activities across Construction, Roadside & Drainage, and Roads maintenance teams.
* Manage corporate systems (Authority and Reflect) to record project costings, progress, record keeping, productivity and reporting, ensuring data integrity.
* Provide administrative support across the unit for project documents and reports, briefs, Environmental Management Plans, project management plans, and legislated underground/overhead infrastructure plans.
* Support internal coordinators and work across the administrative function to assist with documentation and reporting.
* Based at the Raymond Terrace Depot, work alongside crews in an open-plan office environment.
Qualifications
* A Certificate III and/or studying in a relevant field and/or sound proven experience in a similar role.
* Well-developed Microsoft Office Suite skills at an intermediate level.
* Demonstrated well-developed written and oral communication skills.
* A high level of attention to detail and the ability to prioritise effectively.
* Demonstrated ability to work autonomously.
Benefits
* Work/Life balance with generous leave entitlements, flexible work options and leave in lieu.
* Long service leave after just over 5 years of service.
* Health & Wellbeing leave to recharge when needed.
* Industry leading Paid Parental Leave (14 weeks) accessible to all employees within 2 years of birth, adoption, or long-term foster care.
* PSCare Day and confidential support (including mental health) through our employee assistance program.
* Award-winning health and wellbeing program (PSCare) and access to gyms and discounted health insurance.
* Free on-site parking and convenient local shopping amenities.
* State-of-the-art facilities with open-plan office space, training and meeting rooms, and a shared kitchen and lunch room.
How to Apply
Applications Close: Midnight, Sunday, 24 May 2026
Contact: Melanie Burley, F&I Administration Coordinator, on (02) 4988 0181
For information on our recruitment process and what we look for in an application, please visit our Careers page on our website for "How to Apply." To complete your online application, you will be asked to upload a copy of your resume and provide responses to questions based on the criteria listed in the Position Description and our organisation Values.
We're a 2026 Circle Back Initiative Employer – we commit to respond to every applicant. We've partnered with the Veterans Employment Program to support veterans finding suitable, sustainable and meaningful employment. Port Stephens Council adheres to the principles of a child safe organisation and supports children and young people having safe and welcoming experience in our community, accessing our facilities and in our care. We acknowledge the Worimi as the original Custodians and inhabitants of Port Stephens. May we walk the road to tomorrow with mutual respect and admiration as we care for the beautiful land and waterways together.
#J-18808-Ljbffr