Job Summary
We are seeking a skilled Administration Assistant – Buying to join our team. The ideal candidate will have 2–3 years of administrative experience, preferably in a fast-paced environment.
Key Responsibilities:
* Manage product data accuracy by creating, maintaining, and reporting on Stock-Keeping Units (SKUs).
* Support the creation, updating, and reporting of Purchase Orders (POs) to ensure timely and accurate delivery.
* Coordinate PO adjustments, including shortages, overages, and vendor shipment discrepancies to minimize losses.
* Lead the coordination of the PO Report & Audit, ensuring accuracy in inventory management, retail pricing, markdowns, future orders, and wholesale details.
* Own the Product Team buy calendar and contribute to managing the broader seasonal calendar to optimize sales.
* Partner with the Buying and Planning teams to coordinate pricing updates and adjustments to stay competitive.
Additional Responsibilities:
* Participate in regular meetings such as Omni reviews, WIP sessions, buyer reviews, and post-seasonal analysis to stay informed.
* Assist buyers in preparing for vendor meetings by organizing materials and tracking updates to ensure seamless communication.
* Provide administrative support to Planning and Merchandising teams on backfill and related tasks to maintain efficiency.
* Join collaborative meetings to continuously evolve our processes and improve productivity.
* Build and maintain strong relationships in a matrixed, cross-functional environment to foster collaboration.
* Step into ad hoc projects and assist with evolving needs of the business as required to demonstrate adaptability.
Qualifications:
* 2–3 years of administrative or secretarial experience, ideally in a fast-paced environment.
* Proven ability to work well under pressure, prioritize tasks, and meet tight deadlines.
* Exceptional organizational skills, with a sharp eye for accuracy and attention to detail.
* Collaborative and proactive mindset, always ready to support the buying and allocations teams.
* Comfort with changing priorities and a willingness to adapt as business needs evolve.