We are seeking to train an Admin Assistant to support the Finance Manager in our Retirement Village based on the Gold Coast.
Responsibilities will include:
- Fortnightly Payroll of 50 staff - assisting with payroll and superannuation processing and payroll enquiries
- Accounts Payable and Receivable Processing and resident enquiries
- Bank and Credit Card Reconciliations
- Preparation / Lodgement of BAS and Payroll Tax
- Weekly liaison with External Accounting Support
- Monthly Financials Reporting to Managing Director
- Liaising with other Village Departments for cross over functions
- Share general functions of filing and archiving
To be successful for this role the right person should have:
- Xero accounting software experience essential
- Strong Microsoft Office Excel skills
- A solid understanding of accounting principles
- Work with current processes and offer improvements for efficiency
- Strong attention to detail, excellent time management and organisational skills
- Work within a multi entity environment
Some task examples include but not limited to:
- Management of Bank Accounts for all RV Entities. Liaise with Bank Manager for general banking issues.
- Daily cash position summary for Managing Director, Exit Entitlement Summary review for Legal Dept.
- Journal creations and processing, Village Leasing spreadsheet maintenance.
- Liaise with all area managers and Care Services Team Coordinator on all financial village issues.
- Review AR / AP with clerk to address outstanding receipts/payments, ATO ASIC / ABN updates for all entities.
- Quarterly financial reports for village, RV Insurance Policies, Management Work Cover QLD Policies.
- Retirement village budget, Work with external auditors for financial audit, Quantity Surveyors Report Yearly.
- Prepare company tax workpapers and journals, RV Contactor Agreements for permanent services.
- Rentals Management
- CPI Increase as per contract
- Residents Fees CPI increase, Capital purchases and depreciation of assets.
- Discuss strategic financial management with directors, discussing, implementing new accounting procedures.
- Spot attendance at Resident Committee Meetings and Annual General Meeting.
- Liaise with the Department of Housing for RVA financial issues
- Liaising with Builders on new constructions, with GCCC for rates rebates, with RV legal counsel as required.
- Management insurance claims for the plant, equipment, and general village issues
Income and wages to be negotiated. Preference for a contract based agreement.
**Job Types**: Part-time, Subcontract, Casual, Temp to perm, Contract
Contract length: 12 months
Expected hours: 30 per week
**Benefits**:
- Employee discount
Work Authorisation:
- Australia (required)
Work Location: In person
**Job Types**: Casual, Temp to perm, Contract
Pay: $46,460.00 - $81,920.78 per year
**Benefits**:
- Employee discount
Work Authorisation:
- Australia (required)
Work Location: In person