Leasing Coordinator Opportunity
At our organization, we are seeking a skilled Leasing Coordinator to join our Leasing and Property team. The successful candidate will play a pivotal role in the coordination and management of lease documentation, ensuring seamless execution and recording of all information.
The key responsibilities for this position include:
* Announcing new stores and relocations to the business unit
* Setting up new stores on Lease Eagle database from new store sheets, including charges and clauses
* Monitoring and tracking leases to execution and updating Lease Eagle Database
* Maintaining all property databases, including Lease Eagle, spreadsheets, etc., in line with commercial agreements and dates as per Store Development schedule
* Running Handover reports and reviewing weekly with Store Development Team
* Updating date changes once approval is received from landlords
* Assisting the Senior Leasing Administrator and corporate lawyer with negotiation and finalization of leases where required
* Coordinating execution for all storage license agreements and maintaining a register of all storage units and associated costs
* Preparing and sending quarterly cap email reminders to landlords
* Auditing storage units on a regular basis with Retail and leasing teams
* Liaising with Operations teams to ensure all Shopfitter and Landlord defects have been completed and all conditions of payment fulfilled
* Ensuring payments are received promptly in line with terms of agreement
* Arranging insurance certificates for new stores with the insurer
* Assisting Senior Leasing Administrator, Commercial Leasing Manager, GM Property, and Leasing Team where required
* Liaising with landlords in relation to store maintenance issues where the landlord is responsible for cost recovery
* Attending new store opening meetings
To succeed in this role, you will need to possess:
1. Strategic thinking with experience in implementing process improvements and efficiencies within a lease administration role
2. Excellent time management skills - handling multiple tasks simultaneously, with the ability to prioritize and meet deadlines
3. Intermediate Microsoft Office Suite
4. Intermediate computer skills, including Microsoft Excel
5. Affiliation with Accent Group's core values and