Job Details
* $93,071 per annum + 12% superannuation
* Full time, fixed term opportunity to 30/06/2027
* Wadawurrung/Geelong based role (hybrid work from home – 3 days a week in office)
About the opportunity
We are looking for a highly organised and proactive Project Coordinator to join the Return to Work Innovations team and support the delivery of the $50M Innovation Fund, a flagship government initiative piloting and trialling innovative approaches to improve outcomes for Victorian workers.
In this role you will be at the centre of the program's operations—keeping its daily activities running smoothly, coordinating governance and project processes, supporting leaders with high-quality reporting and presentations, and continuously improving the way the team works.
If you enjoy bringing order to complexity, using technology to improve processes, and transforming information into clear and engaging reports and presentations, this role offers the chance to make a real impact.
Key accountabilities
* Managing project administrative tasks for the Program
* Support the individual projects in the coordination of governance activities and committee meetings
* Assist with the development, preparation, collation and coordination of program/project board/steering committee, governance meeting papers, reports and presentations
* Assist in developing new administration, management and reporting processes
* Responsible for ownership and maintenance of program/project(s) shared folders, calendars, email accounts and templates
* Provide administrative, financial management and procurement support, including coordinating training, travel arrangements, creating purchase orders, and receipting invoices
* Coordinating and supporting workshops and meetings with both internal and external stakeholders, including scheduling, administrative arrangements, assisting with preparation of papers, minute taking, and liaising with senior management as required.
Please review the Position Description here for additional information on accountabilities for this role.
About you
You are proactive, solutions-focused and confident working in a fast-moving environment where priorities shift and collaboration is key. You enjoy using technology and data to improve processes and are skilled at presenting information in ways that are clear, visual and impactful. You are a team-oriented person who can also demonstrate their ability to work autonomously with limited guidance. Additionally, you will also possess:
* Experience supporting projects or large programs within complex organisations.
* Demonstrated ability to improve systems, processes and ways of working through technology.
* Advanced skills in Microsoft Office, particularly Excel and PowerPoint, including the ability to create visually compelling reports and presentations that tell a clear story.
* Experience supporting governance processes, preparing meeting papers and coordinating senior stakeholder meetings.
* Strong organisational skills with the ability to manage competing priorities and work both independently and collaboratively.
* Experience working with project management systems, finance systems and reporting tools (such as Planview, Jira, Confluence, Daptiv, Oracle, SharePoint or similar) is highly regarded.
* Knowledge of project delivery environments and methodologies (e.g. PRINCE2, PMBOK) is desirable.
* Strong stakeholder engagement skills, with the ability to build productive working relationships across teams and with external partners.
Working with us
At WorkSafe, our goal is for every employee to feel connected, safe, and valued within their team, for teams to feel appreciated in the workplace, and for WorkSafe to be respected in the community.
We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals, including First Nations people, people with disabilities, those from diverse cultural and linguistic backgrounds, and individuals of all sexualities and genders.
What's next?
Applications close 11:00pm Friday 27th March, 2026. Click the link to apply, and join us in making a difference to Victorian lives.
Only applications submitted via the WorkSafe Careers website will be considered.
Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.
Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency.
Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to interview stage.
To ensure a fair and open recruitment process, we request that you complete your written application and any online interviews without the use of AI tools. We want to understand your professional skills, experience and capabilities. We acknowledge that candidates may choose to use AI as part of background research.
For further enquiries please contact Talent Acquisition Specialist, Brittany Walker via email – Brittany_Walker@worksafe.vic.gov.au.
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