Global Construction Corporation Pty Ltd – Forster NSW
Job Title: Contracts Administrator / Contracts Manager
Location: Forster, NSW, Australia
Company: Mid-Tier Construction Company & Property Development Company
Job Type: Full-Time | On-site
About Us
A well-established builder-developer construction company specializing in residential, aged-care and commercial developments across the beautiful Mid North Coast of New South Wales. We are committed to delivering high-quality projects on time and within budget. As we continue to expand, we are seeking an experienced and dedicated Contracts Administrator to join our growing team and contribute to our current large scale mixed-use development valued at $100m.
Job Summary
The Contracts Administrator supports the commercial, contractual, and financial management of construction and development projects. This role coordinates developer funding requirements, manages procurement and trade letting, oversees cost control and reporting, and administers both subcontract and head contract obligations. Working closely with financiers, developers & clients, consultants, subcontractors, and internal teams, the Contracts Administrator plays a key role in ensuring projects are commercially successful, ensuring the project remains on budget, compliant, and delivered efficiently.
Key Responsibilities
* Manage and coordinate financier requirements, deliverables, progress claims, cashflow and funding drawdowns.
* Assist with feasibility studies, development applications, and cost estimates for upcoming stages and projects.
* Maintain project cost tracking in line with feasibility budgets.
* Lead role in pricing client variations and preparing estimates for purchaser and tenant works.
* Manage value-engineering options and undertake miscellaneous estimating as required.
* Liaise with bank representatives, quantity surveyors, and internal accounts teams.
* Assist with preconstruction and estimating efforts of assigned projects for the development arm of the business (e.g. Development Applications, Feasibility studies, Cost Estimates).
* Prepare and manage trade packages, tender documents, for site works and design works (i.e. consultant engagement).
* Oversee procurement processes and cost management.
* Maintain the procurement schedule and ensure design development and shop drawings align with lead times.
* Obtain required subcontractor safety documents and insurances.
* Prepare scopes of work, subcontract agreements, Authority to Let documents, and tender comparisons.
* Cost Control & Reporting
* Maintain project cashflow forecasts and tracking of actual / incurred costs, including preliminaries forecasting.
* Track subcontractor costs, insurances, bonds, deposits, guarantees, and retentions.
* Identify and report on project risks and opportunities.
* Prepare monthly internal cost reports, financial updates, and PCG reports.
* Administer the head contract, including managing and drafting notices, managing variations, delays, and progress claims.
* Maintain EOT (Extension of Time) and VO (Variation Order) registers.
* Payments & Compliance
* Manage subcontractor progress claims in line with the Security of Payment (SOP) Act.
* Assess and verify claims, including statutory declarations, and process invoices for both builder and developer entities.
* Research & System Development
* Research, recommend, and implement improvements to cost-management tools, systems, and processes.
* General Administration
* Prepare and distribute client meeting minutes (PCG) and team or site walk minutes.
* Maintain document control, including project drawing sets and issuing updated drawings.
* Track and manage sample approvals (e.g., lighting, sanitary, façade) and conduct marketing audits for alignment with project documents such as sales contracts and marketing material.
* Manage freight, warehouse logistics, site deliveries, and purchasing of miscellaneous materials.
* Maintain supply registers (reinforcement, concrete, waste) for cost tracking.
* Prepare PC/OC handover documentation, including manuals, warranties, and final deeds.
* Perform other related duties as required.
Knowledge, Skills and Ability Requirements
* Bachelor's degree in Construction Management, Business, Law, Civil Engineering, or related field.
* Prior experience of minimum 4+ years in the construction industry in a Contracts Administration / Contracts Management role.
* Strong understanding of construction processes, project management, and procurement.
* Strong knowledge / familiarity of Australian Standards construction contracts (AS4000 and AS4902).
* Excellent decision making, organization, communication and customer service skills with the ability to handle multiple tasks with tight deadlines on a regular basis.
* Proficiency in contract management tools or construction software (e.g., Procore, Aconex, MS Office, ERP systems such as Cheops and Myob preferred).
* Advanced skills in Excel and document control systems.
* Excellent communication and negotiation abilities.
* Strong attention to detail and organizational skills.
* Ability to manage multiple tasks in a fast-paced project environment.
* Problem-solving and analytical thinking.
* Strong work ethic and ability to work independently within the team environment and structure.
* Possess a workstyle that fosters teamwork and collaboration.
* Driver's license and own transport preferred.
* White Card (general construction induction card).
What We Offer
* Competitive salary commensurate with experience.
* Opportunities for career advancement within a growing company and experience gained from both a Building and Development company.
* A supportive and collaborative work environment.
* Employee benefits including paid leave and professional development programs.
* Work in a beautiful coastal location with access to stunning beaches and outdoor activities.
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