Join the best. Be yourself.
"Being the best isn't just about being the best professionals. It's about being the best place to work, grow, be yourself."
Wotton Kearney (WK) has proudly served the insurance and risk sector for over two decades. Established in 2002 with a founding partnership of two individuals, WK has rapidly evolved to become Australasia's leading specialist insurance and risk law firm. Our commitment to excellence has been consistently recognised, consistently ranked as a band 1 insurance firm in Legal 500 and acknowledged as one of the fastest-growing law firms in Australia.
The Opportunity:
At WK, we're known for technical excellence, but it's how we work that sets us apart; collaboratively, commercially and with genuine respect for our people. Our Professional & Financial Risks (PFR) team in Brisbane is growing, and we're looking for a Legal Administration Assistant who enjoys being part of a busy, high‐trust practice and takes pride in keeping things running smoothly.
This role suits someone who values variety, structure and being relied on. You'll support Partners and fee earners across a diverse range of matters, working closely with clients, finance teams and the wider practice. At WK, administrative professionals are trusted for their expertise, encouraged to take ownership, and supported to build long‐term careers.
What you'll do:
In this role, you'll provide comprehensive administrative and practice support across PFR matters, helping ensure files, billing, and client requirements are managed accurately and efficiently.
Key responsibilities include:
* Opening and managing matters, including conflict checks and file maintenance
* Preparing client acknowledgements, appearances, and Master Cost Agreements
* Tracking deadlines, diarising advice dates, and managing court dates
* Drafting, formatting, proofreading, and finalising legal documents
* Supporting billing and WIP processes in line with client SLAs
* Generating reports and assisting with client reporting requirements
* Liaising with Finance, Billing, and Operations teams on trust and billing queries
* Monitoring Partner inboxes and assisting with diary and meeting coordination
* Providing broader team support and assisting colleagues during peak periods
What you'll bring
You'll be someone who enjoys working in a structured environment and takes pride in delivering high‐quality support. You'll also bring:
* Previous experience as a Legal Administration Assistant or Legal Secretary
* Exposure to litigation and court processes (helpful, but not essential)
* Strong organisational skills with the ability to manage competing priorities
* Confidence using legal systems such as iManage, Aderant or similar
* Experience supporting billing and financial administration processes
* Excellent attention to detail and a proactive, solutions‐focused approach
* Strong communication skills and the confidence to liaise across teams
* A collaborative mindset and willingness to pitch in where needed
Why Wotton Kearney?
At Wotton Kearney, we're more than just a law firm. We're a collaborative team of passionate individuals dedicated to excellence and innovation.
We offer a dynamic and supportive work environment that values your contributions and fosters your professional growth. Here's what sets us apart:
* Industry Leaders & Innovation Pioneers: We're not just keeping pace with the legal industry; we're shaping its future. We're proud to be the first Australian law firm to launch Cicero, the first AI product designed specifically for legal professionals in Australia.
* Recognised Excellence: Our dedication to excellence has been acknowledged by Best Lawyers in 2025, ranking us as the best insurance law firm in Australia. Additionally, we consistently rank in the top tier (band 1) for insurance law across legal directories.
* FLEX for all: We care about client outcomes, quality, and business and cultural contributions. If you can make that work by working part-time, working "irregular hours" or working from home - then so can we.
* Our Mentoring Program: We offer continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
* Our culture: This is what sets us apart. Collegiate, open, innovative, passionate about everything we do.
* We Give Back to The Community: Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
* Leaders Of The Pack: Work with a firm that understands its purpose, has a singular focus on the insurance industry, being ranked as one of the fastest growing law firms in Australia.
* Supporting You: We are a people first business. We offer generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.
How to apply:
Please navigate via the "apply now" link.
We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.
If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on katarina.mali@wottonkeanrey.com
We're doing this recruitment in-house!
We are not accepting submissions from recruitment agencies for this role. We'd love to hear from you directly! Any CV's sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable. #J-18808-Ljbffr