About the Company
Davidson is proud to partner with a local government organisation to recruit an experienced and highly professional Diary and Correspondence Officer to join the Office of the Mayor. This is a unique opportunity to work in a high-profile, fast-paced and politically sensitive environment, supporting the effective functioning of the Mayor's office and contributing to positive outcomes for the community.
About the Role
Reporting to the Chief of Staff, Office of the Mayor, and working closely with the Executive Assistant, this role provides a high level of confidential, professional and competent executive and administrative support to the Mayor. You will play a key role in ensuring the efficient and effective day-to-day operation of the Office of the Mayor, exercising sound judgement, discretion and initiative in a politically sensitive environment.
* Provide high-level, confidential executive and administrative support to the Mayor, with a strong understanding of political sensitivity and discretion.
* Support the day-to-day operations of the Office of the Mayor in collaboration with the Executive Assistant.
* Manage Mayoral correspondence, including drafting, research, tracking and records management using corporate information systems.
* Coordinate and manage the Mayor's diary, including invitations, meetings and appointments with community members, councillors, executive leadership, departments and external organisations.
* Arrange and prepare for internal and external meetings and events, ensuring effective coordination and follow-up actions.
* Liaise with council officers, councillors and external stakeholders in relation to information requests and correspondence, ensuring timely responses and outcomes.
* Organise internal meetings between the Mayor, Councillors, Executive Leadership Team members and departmental representatives.
* Process expense reimbursement claims and maintain office supplies and stationery for the Office of the Mayor.
* Contribute to the general administration of the Office of the Mayor, proactively addressing issues as they arise and reporting to the Chief of Staff.
* Comply with organisational policies, Code of Conduct, human rights obligations, workplace health and safety requirements, and contribute to a respectful and inclusive workplace culture.
* Where appropriate, support disaster response and recovery activities aligned to the role's function.
About You
To be successful in this role, you will bring a high level of professionalism, discretion and initiative, along with strong executive support capability in a complex organisational environment.
* Substantial administration experience in a large corporate environment, ideally within local government.
* Proven experience providing high-level confidential executive support, including diary management and the preparation of written correspondence.
* Excellent written and verbal communication skills, with the ability to liaise effectively with Councillors, executive leaders, staff at all levels, government agencies and members of the public.
* The ability to work under pressure, with minimal supervision, demonstrating strong planning, organisation and time management skills.
* A sound understanding of the role of local government, its interaction with the community, and the functions of internal departments.
* A strong commitment to customer service, effective information dissemination, and enhancing the organisation's public image.
* Demonstrated experience using a range of corporate software applications.
* Tertiary qualifications in business administration or a related discipline will be highly regarded.
* $59.38 per hour + Super
* Government Contract
* Located in Ipswich
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