The role
We currently have an exciting opportunity for an Office Services Assistant to join our Darwin Facilities and Office Services (FOS) team on a permanent, full-time basis.
Key Responsibilities
Daily Tasks
* Prepare the office for the day.
* Replenish office and catering supplies.
* Perform routine maintenance of coffee machines and dishwashers.
General Daily/Weekly Tasks
* Provide reception coverage, including monitoring the reception inbox and responding to inquiries.
* Conduct regular office rounds, manage deliveries, and provide transportation support for staff as needed.
* Ensure kitchen cleanliness by performing regular fridge checks and removing expired items.
* Arrange couriers, Australia Post deliveries, and check post office/court boxes.
* Manage office supplies, meeting room bookings, and preparation for client meetings.
* Assist interstate visitors with office access and passes; liaise with PAs.
* Order and prepare merchandise for client events (e.g., folders/notebooks).
* Coordinate catering for meetings and events.
* Work collaboratively with interstate operations teams (e.g., Perth office).
* Manage Shred-X confidential bins.
* Schedule services for coffee machines, water coolers, and Zip taps.
* Organise firm-wide events (e.g., morning teas, lunches, Teams presentations).
* Other office general duties as required.
Skills & Experience
* Higher School Certificate or equivalent.
* 12 months experience in a similar administration position (highly desired).
* Strong oral and written communication skills.
* The ability to manage a high volume of work and pick up new tasks quickly.
* Excellent attention to detail.
* Proficiency with Microsoft Outlook, Word and Excel as well as Adobe Acrobat functionality.
* A polished and professional approach, aligned to a corporate law firm environment.
* You will also be a positive, proactive, friendly individual with a desire to provide exceptional customer service.
* Physical element and manual handling will be required in this role.
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