We are currently seeking an experienced Executive Assistant to provide high-level, trusted support to the Chief Operating Officer - Transport & Infrastructure, working closely with the Senior Leadership Team in a fast-paced, complex environment.
About the role
As the Executive Assistant, you will play a critical role in enabling the effectiveness of the COO by managing competing priorities, coordinating executive-level activities, and supporting strategic initiatives aligned to Downer's Strategic Plan. This role requires sound judgement, discretion, and the ability to anticipate needs while building strong relationships across the business.
What you'll do
* Proactively manage the COO's diary, emails and meeting schedule
* Coordinate executive and leadership team meetings
* Manage travel bookings, expenses, purchase orders and invoices
* Prepare executive reports, presentations and Board-level papers
* Support the monthly reporting cycle and key business deadlines
* Provide coordination and support for events and offsite meetings
* Maintain confidential documents, records and administrative systems
* Demonstrate an active commitment to Zero Harm
What you'll bring
You are an experienced Executive Assistant with strong organisational skills and a professional, service-focused approach. You thrive in complex environments and are confident supporting senior leaders as well as:
* 5+ years' experience providing high-level executive support
* Qualification in Business Administration (preferred)
* Advanced capability across Microsoft Office and M365 tools
* Exceptional communication skills and strong attention to detail
* High emotional intelligence, professionalism and sound judgement
* A proactive, solutions-focused approach with the ability to anticipate needs
Downer is a company that believes people are our greatest asset. We take pride in providing career opportunities, work-life balance, and above benchmark services. We also offer a range of benefits including:
* Enjoy career development opportunities, including leadership programs like Thrive and Own Career.
* Access to Perks@Downer, which offers discounts and savings on various products, including retail items, travel deals and entertainment options.
* Working for a multifaceted organisation with diverse divisions to explore endless opportunities for growth and continuous learning
* Proud to be recognised as a WORK180 Endorsed Employer for All Women
Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.
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