Executive Assistant, APS Level 6, Resources and Strategy GroupThe salary range for this role is $98,716-$107,053About the DepartmentThe Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:Growing innovative & competitive businesses, industries and regionsInvesting in science and technologyStrengthening the resources sector.CanberraApplications close 25 May 2025The salary range for this role is $98,716-$107,053About the DepartmentThe Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:Growing innovative & competitive businesses, industries and regionsInvesting in science and technologyStrengthening the resources sector.The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.Our ideal candidateThe Executive Assistant requires excellent written and oral communication skills and will need to be extremely proficient in a range of computer-based applications to develop correspondence, reports and presentations. As a critical member of the team that supports the Deputy Secretary and working operations of the Deputy Secretary’s office, you will work closely with the Executive Officer and be receptive to tasking from multiple officers at varying levels of seniority.Working in a high-pressure environment with competing demands, the Executive Assistant will have exceptional time management and prioritisation skills, ability to maintain a high degree of confidentiality, have a flexible and agile approach to work and be confident in providing advice and communicating effectively on behalf of the Deputy Secretary in a timely manner.To be an ideal candidate you will:have initiative, a can-do, positive attitude and would describe yourself as a person who can balance multiple competing priorities, meet timeframes and perform in a high-pressure environment with limited direction.be highly organised and an adept multi-tasker who can triage and reprioritise tasks.have initiative, judgement and discretion and can add value, recognise issues and anticipate and respond to the needs of the SES Officer/s you are working with.be highly approachable and a relationship builder who can negotiate confidently with a range of key internal and external stakeholders.have excellent oral, written communication and inter-personal skills.be confident meeting timeframes and managing your own workflow.Ideally, applicants will have a minimum of three years experience providing executive and administrative support to senior executive officers, or to those in equivalent roles. Qualifications in office support or administration/management would be desirable.What you will doAs an experienced Executive Assistant, in this position you will:provide administrative assistance to the Deputy Secretary.undertake and lead administrative tasks and logistics that support the deputy including diary, email and phone management, scheduling tasks, records management, human resources planning and actions, procurement, meeting and event management, and travel and accommodation.handle sensitive information, maintain confidentiality and model ethical behaviour and practices consistent with the APS Code of Conduct and APS Values.develop and maintain complex internal and external relationships with stakeholders and lead and guide the Executive Assistant cohort for the Group.use department systems effectively such as Expense8, TechOne and PDMS and as required develop complex workplace documents such as briefings, reports and correspondence.develop and manage information resources such as procedures, processes and documents and manage or coordinate a program, project or initiative as required.EligibilityTo be eligible for employment in the APS and the department, candidates must be Australian Citizens.Positions require a Negative Vetting 1 security clearance. Successful candidates will be required to obtain and maintain a clearance at this level.NotesA merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.The position is based in Canberra. The department takes an ‘if not, why not’ approach to flexible work arrangements. Employees can request flexible work arrangements, noting that not all roles can be undertaken effectively away from the normal workplace given the operational requirements of the work area.Application informationYour application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.You will need to provide a 500-word pitch explaining with examples, how your skills, knowledge and experience will be relevant to this role and why you feel you would be successful in this position. Candidates should avoid duplicating information that can be found elsewhere in your application i.e. your CV.Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).Accessible application documentation is available in other formats on request. Please contact recruitment@industry.gov.au or (02) 6276 1235 if you require assistance with your application.Please refer to our Applying for a position information for additional information on how to apply.Contact InformationFor more information regarding this opportunity, please contact recruitment@industry.gov.auHow to apply:Start your application by clicking the "begin" button.By choosing to continue, you agree to the department's privacy policy and declare that you consent to the collection (and subsequent handling) of your personal information for the purpose of this recruitment process and potential employment in the APS.Show Privacy Policy Opens in new window
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