We are seeking a highly organised, proactive, and detail oriented Legal Assistant to join our Engineering practice team at Phillips Ormonde Fitzpatrick (POF).
In this role, you will provide crucial administrative assistance to principals and attorneys, to help manage their practice and provide them with high-quality support to deliver an exceptional client experience.
Reporting to the Principals and working alongside three other assistants in the Engineering team, your key responsibilities will include, but are not limited to:
1. Managing workflows through our document management system.
2. Preparing and viewing correspondence with clients.
3. Maintaining well-organised and timely file-management.
4. Coordination of monthly billing processes.
5. Ad-hoc administrative tasks as well as providing administrative assistance to other practice teams when required.
About you
You are experienced administrator with an adaptable mindset who is willing to learn and has a keen eye for detail. You will also possess the following:
1. Exceptional organisation skills.
2. Technical proficiency with various IT applications and MS office.
3. Ability to multi-task efficiently and collaborate across different practice teams.
4. Excellent communication skills, both written and interpersonal.
5. Previous experience in IP is valued but not essential.
About us
Phillips Ormonde Fitzpatrick (POF) is a privately owned patent and trademark attorney firm with 100+ people across offices in Melbourne, Sydney and Adelaide. Our Melbourne office is currently located at 333 Collins Street. Our main business is the procurement and defence of intellectual property rights including patents, trademarks, and designs for our clients both domestically and internationally.
We operate at the forefront of innovation and technology, providing our people with opportunities to contribute to real and rewarding outcomes. Our client base is diverse and ranges from individual inventors through to leading multinational corporations.
We are committed to fostering a culture of engagement and collaboration, where our people feel supported and empowered in their roles.
Our inclusive culture enables us to perform at a high level, ensuring we can provide our clients with considered and innovative outcomes. POF was officially recognised as an Inclusive Employer for 2024-25 by the Diversity Council of Australia.
About our workplace
On a day-to-day basis, we work with innovative clients to protect their ideas and inventions locally and internationally.
POF prides itself on valuing its people and the diversity and innovative thinking our people bring to our business. Our culture is built on principles of inclusion, respect, and integrity. Our employees enjoy challenging work in a collegial team-based environment with a genuine work/life balance.
Apart from working in a supportive, inclusive, and welcoming environment, POF employees enjoy access to a range of benefits and initiatives including:
1. Gender-neutral paid parental carers leave.
2. Salary continuance.
3. Generous leave provisions.
4. Flexible and hybrid working arrangements.
5. Health and wellbeing programs.
6. Reward and recognition program including discretionary bonuses.
We encourage and welcome applications from people living with disability, Aboriginal and Torres Strait Islander peoples, LGBTQIA+ people, all genders, people from culturally and linguistically diverse backgrounds and mature age people.
Should you require any specific support or adjustments throughout the recruitment process and beyond, please let us know and we will be happy to assist.
How to Apply
Click here to apply with your resume and cover letter.
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