Job Title: Project Management Specialist
This is a 12 Month Fixed Term Contract position based in Sydney, Australia.
Australia's independent energy system and market operator is at the heart of the energy transition. Our purpose is to ensure safe, reliable and affordable energy today, and enable the energy transition for the benefit of all Australians.
We have the once-in-a-lifetime opportunity to co-design the future of our energy systems, and our core values revolve around character, commitment, and connection. Join us as we contribute to this significant transition in the energy sector by managing project coordination, administrative, and PMO support tasks.
About The Position
The Energy Markets Cyber Coordination team is responsible under the electricity rules for performing several functions to enhance the overall cyber security preparedness of the grids and markets we operate.
Key Responsibilities:
* Track and update workload requests, schedules, milestones, and key tasks across multiple workstreams.
* Manage Jira boards and Confluence spaces, ensuring timely updates to monthly/quarterly cycles, actions, issues, and documentation.
* Organise internal and external meetings, forums, and workshops, including scheduling, logistics, materials preparation, and post-meeting action tracking.
* Define, execute and maintain document version control, risk and issue registers, and documentation in accordance with governance requirements.
* Monitor the workload pipeline and report on the status of ongoing delivery workload.
* Document and track risks that can affect project quality, scope, time and budget, in accordance with the project plan and corporate KPIs.
* Raise and track purchase orders, process invoices, and manage procurement workflows using Microsoft Dynamics 365 enterprise finance system.
* Document problems and issues; manage resolutions, corrective actions, lessons learned while collecting and disseminating relevant information.
Requirements:
* Strong Experience in project coordination, administrative, or PMO support role, ideally within cybersecurity, energy, or a regulated industry.
* Must have - Procurement and project management skills, financial/budget management, scheduling and resource management experience.
* Strong organisational skills and attention to detail in tracking activities across multiple workstreams.
* Experience with Microsoft Dynamics 365 or similar enterprise systems for raising POs and processing invoices.
* Experience supporting teams using tools such as SharePoint and the Atlassian suite, including Jira and Confluence.
* Excellent written and verbal communication, especially for documenting meetings, reporting, and liaising with stakeholders.
* Familiar with the energy sector, critical infrastructure, or government-related cybersecurity programs.
* Preferred - Knowledge of security control and maturity frameworks relevant to the energy sector. Ability to travel interstate and work flexible hours.
Education/ Professional Certifications:
* Tertiary qualifications in computer science, business administration, project management and/or technology related fields or equivalent industry experience.
* Desirable - Foundation level Project management certifications, for example CAPM, AIM CERT IV or Agile PM.
In return, you will receive some benefits:
Flexible working options, professional development via projects, industry networks, job rotation, study assistance and more.
Volunteer leave to give back to the community.
An annual performance bonus reward for your hard work.
A wellness program, discounted health insurance, gym perks and Employee Assistance Program (EAP).