Pacific Pines State High School is a rapidly growing and welcoming school that values strong relationships between staff, parents, and students. These relationships form the foundation of our teaching and learning practices and contribute to a positive, supportive and inclusive school culture.
About The School
At Pacific Pines State High School, we instil a sense of personal and collective integrity in our students which will serve them well throughout their lives. In conjunction with our families, we nurture our students with a sense of purpose and a clear set of behavioural standards and lifelong values.
About The Role
As the Executive Services Officer, you will support the effective management and administration of the school by delivering high-quality executive assistance and operational support to the Principal, Head of School, and Leadership Team. You will play a key role in ensuring efficient communication, coordination and administration across the school environment.
Key Responsibilities
* Provide high-level confidential executive and administrative support to the Principal and Head of School, including preparation of correspondence, reports, agendas and meeting documentation.
* Coordinate the Principal and Head of School diary, appointments, meetings and travel arrangements while managing competing priorities and ensuring efficient time management practices.
* Prepare and maintain accurate records, documentation and administrative systems in accordance with departmental standards and school procedures.
* Provide executive support for meetings including preparing agendas, distributing papers, taking minutes and following up action items.
* Undertake administrative processes associated with student suspensions and exclusions, ensuring accurate and timely documentation.
* Liaise professionally with staff, students, parents, community representatives and external stakeholders on behalf of the Principal, Head of School and Leadership Team.
* Undertake research, project coordination and administrative activities to support school operations and strategic initiatives.
* Monitor and prioritise incoming correspondence, enquiries and requests while maintaining confidentiality and professionalism.
* Maintain effective office systems and procedures to support the smooth operation of the Executive Office.
* Support the coordination of school events, functions and leadership activities as required.
* Provide advice and information regarding departmental policies, procedures and administrative processes where appropriate.
* Maintain a high standard of accuracy and professionalism across all administrative tasks using Microsoft Office applications and departmental systems.
Occupational group
Education & Training
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