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Trane is a leading global brand of Trane Technologies. We are a world leader in HVAC (Heating, Ventilation & Air-Conditioning) equipment & systems, services & solutions.
As a world leader in air conditioning systems, services, and solutions, we control the comfort of the air for people in homes and many of the world’s largest and most famous commercial, industrial, and institutional buildings. We’re applying Trane’s expertise in environmental technology and energy conservation to make a difference in energy efficiency around the globe. Our products include a broad range of energy-efficient heating, ventilation, and air conditioning (HVAC) systems; dehumidifying and air cleaning products; service and parts support; advanced building controls and rental solutions.
About the Role
Trane Technologies has an exciting opportunity to join our organisation as a Permanent AUS Rental Administration Officer and will be based out of our office in Seven Hills.
Reporting to the ANZ Business Operations Manager, and working alongside the Finance Controller, the AUS Rental Administration Officer will be responsible for AUS Rental Management Invoicing, Scheduling & Document control. This includes performing both routine and specialist tasks and assignments from requests and instructions provided by the Rental teams and setting up Rental Maintenance Agreements.
The AUS Rental Administration Officer will build rapport with established customers and foster new supplier relationships, to ensure the best possible outcomes on a daily basis for the Rental Business. The information you will handle is strictly confidential, and you are expected to always maintain the highest degree of confidentiality.
Key Responsibilities
Rental Administrative Duties
* Confirmation of details of rental with salesperson - customer, site address, PO / contract, start and end dates, invoicing schedule, serial number / s, accessories.
* Supply order acknowledgment if Invoicing schedule to Salesperson and Client ensuring the correct email address for Invoicing submissions.
* Analyse required documentation received for Rental activation - PO / signed contract / email approval, quote and file as per Trane policies and process to align for compliance.
* Examine and confirm details of quote and invoice schedule are correct in DFSD.
* Activate rental and send email to Accounts Receivable Team with evident details and / or documentation to request approval.
* Supplement the Rental Invoicing spreadsheet for accuracy of Invoicing schedules.
* Invoice rental projects as per Invoicing schedule and submit Tax Invoices as per contractual obligations.
Rental Logistical Duties
* Arrange for the rental units to and from storage facility to fabrication workshop and organise the return once fabrication works completed.
* Liaise with transport and the warehouse team on the incoming and outgoing rentals.
* Liaise with Trane compliant Transport teams of all rental chiller deliveries to project site and liaise with managers on ETA of duration.
General Administration Duties
* Attend local team meeting as required (Internal and external if required).
* Ensure that all work is oriented towards customer satisfaction and in line with internal processes.
* Undertake specific administrative tasks as required.
About You
Your skills and experience will include :
* Tertiary qualification in either engineering / maintenance / logistics / business or equivalent experience.
* Significant experience in a Fleet management and / or Asset role and / or Procurement role.
* Strong understanding of vehicle maintenance, compliance and safety regulations.
* Excellent analytical and problem-solving skills to optimize fleet performance.
* Demonstrated knowledge and experience within corporate administrative function or Department.
* Be a self-motivated / independent person, taking focus and ownership of all team and personal goals.
* Maintain high standards of personal and team responsibility.
* Effective communication skills – both written and verbal.
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