Why Work at Clarke
We have met today's energy needs while planning for tomorrow's for over 100 years. Beginning with the first modern generator, the Rehlko Automatic Power & Light, launched in 1920, Rehlko has been an innovative leader in energy resilience.
Our product range includes engines, generators, power conversion, UPS systems, EV components and electrification solutions, microgrid controls and management, clean energy solutions, and much more that serve a broad spectrum of OEM, residential, industrial, and commercial customers.
Our priorities are global: the stability from steady energy sources and reliable back-ups. The power to be able to harness energy, and the freedom of not being dependent on an aging centralized grid. The confidence that clean energy solutions offer when it comes to a sustainable world, and the commitment to keep innovating towards greater impact.
At Rehlko, our team members are the essential energy that powers our organization's success. We are committed to fostering a safe and sustainable work environment where safety is everyone's responsibility. We empower every team member to actively participate in our Zero Is Possible safety culture by encouraging open communication, proactively reporting hazards, following protocols, and suggesting improvements. Join us in creating an energy resilient world for a better future
**Why You Will Love this Job**:
**Purpose**:
Reporting to Senior Legal Counsel, the Commercial and Legal Administrator is an integral member of the legal team providing administrative support and facilitating the execution and document management of contracts and other legal documents within the Commercial business unit.
The primary purpose of the role is to provide administrative coordination and support to the Legal team, and organisation and maintenance of contracts and other legal documents. Key focus areas include administrative support to the Legal team to facilitate and ensure timely delivery of services, organisation and maintenance of contract and other legal document registers, scheduling and coordinating meetings and movements, and ability to work proactively.
**Major Responsibilities / Duties**:
**QUENSHT**:
- Contributes to and participates in the IIF philosophies and culture at Clarke Energy.
- Takes care of their own health and safety at work and ensures their acts do not adversely affect the health, safety and environment of others.
- Stops unsafe work practices, either their own or of other workers.
- Identifies and reports health, safety and environmental hazards and implements corrective actions.
**Technical**:
- Administrative support for the legal team, including:
- administrative coordination;
- filing and retrieval of documents, preparing drafts, formatting, printing various documents;
- organising and facilitating execution of documents via DocuSign or similar;
- providing administrative assistance to ensure the timely provision of legal advice, including in all facets of the Legal team's delivery (including tender proposals, contract negotiation and close-out, general advice);
- assisting with presentations and training.
- Preparation and maintenance of the various Registers held by the Legal team including Legal Contracts, Bank Guarantee, Confidentiality Agreements, Lease and Channel Partner Agreements Registers.
- At all times, maintain strict confidentiality of all matters within the legal team and the wider Commercial business unit.
- Assist the Document Controller with peripheral tasks as required;
- Assist with Reception/Switchboard cover as per Roster and adhoc when required;
- Reconcile expense reports for Director monthly/as required;
- Other tasks as required from time to time.
**Personal Management**:
- Takes ownership and responsibility for personal work outcomes.
- Effectively prioritises tasks and manages workload to meet deadlines.
- Maintains a strong focus on achieving results.
- Treats colleagues with fairness and respect, in alignment with company industrial relations and HR policies.
- Demonstrates initiative and productivity while working independently with mínimal supervision.
- Willingness to work extended hours or travel interstate when required to achieve business objectives.
**Communication**:
- Communicates confidently and effectively with stakeholders across all areas of the business.
- Demonstrates clarity and professionalism in both written and verbal communication.
**Customer Service**:
- Builds strong relationship and trust with internal stakeholders.
- Consistently delivers high quality support that meets or exceeds stakeholders' expectations.
**Continuous Improvement**:
- Actively contributes to the enhancement of internal systems and service delivery.
- Demonstrates a proactive approach to identifying and implementing improvements.
**Key Performance Indicators**:
**Technical Delivery**:
- Ability to demonstrate document management is accurate and efficient, and all document register