We are seeking a highly organised and proactive Office Coordinator / Personal Assistant to join our growing Central Coast business. Our company operates across multiple industries including earthmoving, construction, property, maintenance, and a range of diverse business ventures. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and wants to be involved in many different aspects of a dynamic and expanding operation.
You will work closely with management and operations, playing a key role in keeping the business running smoothly across multiple divisions. No two days are the same — this role offers exposure to a wide variety of projects, clients, and industries, making it perfect for someone who enjoys learning, adapting, and taking initiative.
This is an opportunity to build long-term career skills, contribute to a supportive team culture, and be part of a business that values flexibility, collaboration, and continuous improvement.
-----------------------------------
Responsibilities include
• General office coordination and onboarding of new team members
• Maintaining a professional and adaptable approach with clients and staff
• Coordinating travel and accommodation arrangements
• Managing document control and filing systems
• Developing and refining company policies and procedures
• Providing administrative support across multiple business divisions
• Email management and correspondence
• Scheduling repairs, maintenance, and operational works
• Progress reporting to management
• Assisting with quoting and tender preparation
• Supporting system improvements and process efficiency
• Website updates and modifications
• Invoicing and purchasing/orders
• Diary coordination and assisting management with new business initiatives
-----------------------------------
About you
• Able to work independently with minimal direction
• Strong time management and prioritisation skills
• Clear and confident communication at all levels
• Basic to intermediate Microsoft Word, Excel, and Outlook skills
• Experience in earthmoving, construction, or trade environments advantageous (not essential)
• Comfortable with technology and learning new systems
• Strong administrative and document management knowledge
• Excellent written and verbal communication
• High attention to detail
• Exceptional organisational skills
• Ability to work autonomously and within a team
-----------------------------------
Selection Criteria
The successful candidate will be adaptable, energetic, and confident, with a strong work ethic and a positive, solutions-focused attitude. You will enjoy working with people, take pride in your work, and be motivated to support both the company and its clients across multiple industries.
Ideally you will also have:
• Previous experience as an Office Coordinator or Personal Assistant
• Exposure to earthmoving, construction, or trade-based businesses (desirable)
• A positive, proactive mindset
• Current driver's licence
• Flexibility within a small business environment
• Ability to take initiative and work as part of a team
• Friendly and professional presentation
• Strong deadline management skills
• Availability to work in-office 5 days per week (8am – 4pm)
Salary will be competitive and based on experience and knowledge.