AO4 Executive Assistant
This role offers an exciting opportunity to provide high-level confidential executive, administrative, secretarial, and project support within the Finance Directorate.
Key Responsibilities
* Screening and interpreting telephone calls and redirecting enquiries to appropriate areas.
* Managing and coordinating electronic diary of senior executives.
* Preparing meeting agendas and minutes, briefs, and other documents.
* Ensuring compliance with the department's records management system.
* Assisting the Finance Directorate by processing invoices for payment through SAP.
* Providing assistance with human resources requests including forms, processes, and systems support.
* Coordinating and managing building access, identification cards, and systems access across the Finance Directorate.
* Managing procurement activities of the office.
* Building strong relationships with officers at all levels within the department, and other public and private sector organisations.
Requirements
* Proven ability to provide high-level administrative support and services to a senior executive within government.
* Experience in successfully coordinating multiple activities within tight timeframes.
* Ability to build and sustain positive relationships with team members, stakeholders, senior management, and clients.
* High-level communication and interpersonal skills.
* Experience with SAP would be desirable.
What's Next
Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply, please contact Brianna Brutnall on 07 3032 2286 for a confidential discussion.