About DesignX
DesignX Consulting is a proud Australian-owned, family-run engineering consultancy based in Shellharbour.
We specialise in 3D laser scanning, CAD modelling, project design and commercial drone services for the manufacturing, mining and steelmaking sectors, including major projects with BlueScope Steel.
Our motto is "Reality Engineered" — delivering precision, innovation and practical solutions every day.
The Opportunity
As our project pipeline continues to grow, we're expanding our administration support team and are seeking an experienced Administration & Accounts Officer who can confidently manage key office and financial administration tasks.
This role is ideal for someone comfortable working independently in a small team environment and capable of managing administration and accounts tasks with minimal supervision.
This is a permanent part-time position, working approximately 20 hours per week across four days (typically Monday–Thursday within 9:00am–2:00pm business hours, with some flexibility by agreement).
The position offers consistent hours, autonomy and genuine work-life balance.
Key Responsibilities
• Managing employee timesheets, approvals and follow-ups
• Preparing and issuing client quotes, proposals and invoices from engineer instructions
• Data entry, document preparation and file management (digital and physical)
• Processing supplier bills, reconciliations and invoice administration
• Supporting accounts payable and receivable processes
• General office administration and coordination
• Daily use of Microsoft 365 (Word, Excel, Outlook, Teams)
• Working within Xero for accounting support (experience highly regarded)
About You
We are seeking someone who is reliable, organised and confident working autonomously, with:
• Previous experience in an administration or accounts support role (2+ years preferred)
• Strong computer literacy and confidence using Microsoft 365
• High attention to detail and accuracy with financial and administrative data
• Ability to work independently and take ownership of tasks
• A proactive attitude and pride in maintaining organised systems and processes
Experience within construction, engineering, manufacturing or project-based environments is beneficial but not essential.
What We Offer
• Competitive hourly rate of $36 – $41 + super
• Permanent part-time role with consistent hours
• Four-day work week with no weekend work
• Supportive family-owned business culture
• Modern Shellharbour office environment
• Opportunity to grow with an expanding local consultancy
This role suits someone who enjoys being a key part of a small professional team where their work has a direct impact on business operations.