Job description - Executive Assistant
You’re the behind‑the‑scenes superstar who gets things done—whether that’s wrangling travel, sorting IT access, organising events, or keeping execs on track. You think three steps ahead, own tasks from start to finish, and thrive working independently. Sound like you? Let’s chat.
Job Summary
Support our leadership team with seamless admin, tech access, travel, events, facilities, and proactive project support. You're the glue that keeps the show running.
Key Responsibilities
* Assist with onboarding and offboarding, user tech setup, including equipment, licence provisioning (Microsoft 365), and access management.
* Provide executive-level support: email triage, calendar coordination, meeting setup, and acting as the occasional gatekeeper.
* Assist with travel logistics, meetings, catering, and events—from all day training days to Christmas parties and awards lunches.
* Keep track of assets, stationery, uniforms, hampers, facilities.
* Conduct research, and take on ad-hoc admin and marketing tasks.
About You
* Sharp as a tack—proactive, agile, and a natural problem-solver.
* Ultra-organised and happy to think on behalf of others.
* Confident communicating with execs, IT teams, suppliers—you name it.
* Able to juggle tech, logistics, events, and admin without breaking a sweat.
* Quick to pick up the phone, fix issues, and follow things through.
* You love people—you’ll be assisting our Manager, People, Process & Culture.
* Flexible mindset: ready to dive into whatever’s needed, whenever needed.
* Enthusiastic idea-generator for charity days, culture-building events and fun initiatives
Skills & Experience
* Previous EA / Office Coordinator experience
* Strong time management + attention to detail
* Tech‑savvy with Microsoft 365, Azure, SharePoint, etc
* Top verbal & written communication
* Always ready to jump in where needed
Perks & Culture
* Flexibility & autonomy
* Monthly lunches and occasional dinners
* Be part of a collaborative, hybrid crew
* Staff appreciation, celebrations, and team building opportunities
* Industry - Information Technology & Services
* Employment Type - Full-time