About Us
Safety Direct Solutions Pty Ltd (SDS) is a Registered Training Organisation (RTO #51632) and a leading provider of industrial safety, security, fire, rescue, medical training, and emergency services personnel across the Australasian region. Our clients rely on our team to respond to and effectively manage emergency situations in high-risk environments.
The Position
SDS is currently seeking a motivated professional to join our Critical Risk Management Team (CRMT) in the role of Project Administration. Reporting directly to the National Critical Risk Manager. This is a 12-Month contract on a part-time basis (24 hours per week, Monday, Wednesday and Friday) based in Wattleup, Perth. A full-time contract will be considered for the right candidate.
This role is crucial in coordination of daily operations.
Role Requirements include, but are not limited to:
* Provide a wide range of administrative support to the CRMT Managers and coordinators with minimal supervision
* Onboarding/Mobilisation Coordination: Ensuring smooth onboarding processes for new employees, coordinating compliance checks, and handling mobilisation tasks supporting the CRMT management team
* Quoting and invoicing
* Oversee and maintain client project and tender folders to ensure relevant data is captured, recorded and reported.
* Roster Management: Creating and maintaining accurate rosters for workforce scheduling and project delivery.
* Resource Planning: Collaborating with team members to ensure optimal staffing levels for ongoing and upcoming projects.
* Timesheet Administration: timely and accurate submission in supporting the coordinators
* Schedule, coordinate and facilitate team meetings
* Assisting with events for marketing- conferences etc
* Travel arrangements for management team
* Assisting with expense claims
* Assist with RFQ tender submissions
* Ordering supplies for projects and office
Assist in maintaining and updating equipment registers, ensuring accurate tracking, compliance, servicing, and availability of assets. (Compliance with our asset maintenance)
Essential Criteria
* Minimum 1 year experience in a administration support role.
* Intermediate to Advanced proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
* Intermediate to Advanced proficiency across Cloud based platforms (Oracle, ISOPRO, Xero)
* Demonstrated experience in rostering (Deputy experience preferred)
* Proven ability to do invoicing and quoting
* Experience with corporate travel bookings
* Eligible to obtain a National Police/Defence Clearance.
* Exceptional organisational skills, attention to detail, and professional oral/written communication.
Why Join SDS?
* Be part of a respected organisation delivering critical risk management, protection, and governance in high-risk environments.
* Work in a dynamic role that supports complex operations across regional sites.
* Access ongoing professional development.
* Join a collaborative team culture that promotes the core values of Safety Direct Solutions.
* Access Employee benefits (Novated leases through salary packaging and enjoy corporate health insurance)
How to Apply?
Apply today by sending your resume and a cover letter explaining why you're the ideal candidate to: https://www.sdsaus.com.au/careers
Safety Direct Solutions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Only shortlisted candidates will be contacted for an interview.