Your role at St John of God Subiaco Hospital
In this role you will coordinate the provision of high level administrative services to the Engineering Department.
The Position- Provide administrative support to the Department.- Establish and manage effective office management systems.- Maintains confidentiality and a high level of discretion at all times.- Ensure adequate supply of educational material/manuals available.- Produces accurate well-presented documents, including typing and compilation of reports, presentations, letters, memos and minutes.- Draft Purchase Orders, including variations to contract values.- Complete accurate and timely coding of invoices.- Raise Work Orders in Oracle Fusion and allocate jobs.- Decommission Assets in Oracle.- Complete the on-boarding of Contractors and Suppliers.- Manage Electronic Document Storage.- Issue keys to authorised Contractor personnel for access to work areas.- Issue notices for out-of-hours work to hospital stakeholders.- Order uniforms, stationery and supplies.- Coordinate meetings for department caregivers as required.- Provide secretarial support and ensure typing and distribution of minutes, correspondence and memos is completed in an accurate and timely manner.- Respond in a timely and appropriate manner to all customer enquiries.
To succeed you will demonstrate the ability to communicate with Executive, Managers, Caregivers, the public and other external stakeholders with a high level of customer services skills including flexibility, tact and diplomacy.
Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.
We can offer you- Salary: $69,665 to $72,824 plus 11.5% superannuation- Permanent full time position working 76 hours per fortnight- Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
- Novated leasing-
- work related expenses-
- self-education and-
- additional superannuation-
- A healthy work-life balance through flexible work options, additional purchased leave and well-being programs- Employee discount on St John of God Hospital & Medical Services and Private Health Insurance- Employee support through our dedicated free Employee Assistance Program (EAP)- Green travel allowance - if you walk, car pool or use public transport you could be eligible for up to $1,500 per year- Access to fitness and wellbeing benefits through- Fitness Passport For enquiries contact Colin Crabtree, Manager, Engineering Services on 0481 008 208
Closing Date: 21st October 2024