We are currently working with a large organisation on the Sunshine Coast to source an experienced Administration Officer to work with them for a period of 12months, with extension possible. You will be based in their head office at Maroochydore, with some work from home also permitted. There are currently two positions available.
Your responsibilities will include the following:
* Provide administrative duties that support the delivery requirements of the team.
* Form part of an integrated administration team by building effective relationships
* Provide comprehensive and confidential support and assistant functions
* Support the team by preparing for and attending (in person) toolbox and other relevant meetings and taking minutes at different depot locations as required;
* Gather, analyse and prepare information for written correspondence, reports and research;
* Develop, maintain and update forms, procedures, information systems
* Administer systems including inputting, searching and retrieving data and running standard reports using a variety of systems, programs and corporate applications which could include Sharepoint, electronic data record management, customer reporting management, property, financial and/or HR systems;
* Assist in scheduling works in the asset management system
* Carry out business administration functions such as processing financial transactions, receipting, reconciling, invoicing and reporting, where required.
To be suitable for this role you will need to have the following skills and/or experience:
* Certificate III in Business Administration or similar or equivalent relevant experience.
* Intermediate Microsoft Suite Skills - Excel and Word
* Ability to analyse, resolve and follow problems or tasks through to completion
* Strong communication and customer service skills in the provision of information in person, email, telephone and using other standard business correspondence
* Strong time management skills with the ability to work independently.
* Proficient computer skills in typing, data entry and preparing simple Word documents, PowerPoint presentations and Excel spreadsheets. With demonstrated ability to learn other computer applications and systems as required.
* Proven ability to work as an effective and positive team member
* Developing knowledge of the relevant legislation, policies, standards, regulations and procedures supporting the business practices relevant to the area of work.
* Possession of a "C" Class drivers licence (to travel between Sunshine Coast locations)
We are looking for a fast learner who can assist the team. Ideally you will be available for commencement at the end of this month. If you are interested in this opportunity, please apply online now for the attention of Rachel Viney.