Personal Assistant to Sales Manager/Director – Real Estate Sales Support
Acton Belle Property Rockingham & Baldivis View all jobs
We're on the hunt for an organised and proactive Personal Assistant to support our Sales Manager/Director in a high-performing, fast-paced real estate office. If you're a natural multitasker who thrives in a structured environment and has a sharp eye for detail, this could be your perfect fit.
About the Role
You'll play a key role in the sales process – from pre-listing through to settlement – ensuring every step runs smoothly. This is more than just a PA role; it's a hands-on position where your input directly impacts results. You'll be liaising with vendors, trades, buyers, stylists, and internal teams to keep things moving and on track.
Key Responsibilities:
File signed authorities and request sales contracts
Load vendor and property details into our CRM
Manage all sales compliance documentation
Facilitate quotes and approvals for styling and maintenance
Lock in auction and open times, confirm with vendors
Build marketing material (brochures, DL flyers) and launch listings
Send buyer SMS invites and post-inspection messages
Liaise with councils and strata for rates, signage, and reports
Prepare listing kits and OFI packs
Create and proof advertising copy
Organise and track marketing tasks including signboards and deliveries
Handle CRM data entry and tagging (enquiries, buyers, anniversaries)
Assist with testimonials and Rate My Agent reviews
Wrap and deliver gifts for settlements
Raise commission invoices and manage post-sale admin
About You:
Real estate experience preferred (sales admin or PA role ideal)
Ability to juggle multiple tasks with confidence
A positive, can-do attitude and ability to work independently
High attention to detail and strong follow-up skills
Why Join Us?
We're a dynamic, supportive, family-based team that values initiative, loyalty, and energy. Our office culture is down-to-earth, collaborative, and built on genuine relationships. We offer training and development opportunities, a welcoming environment, and the chance to be part of a successful brand with a strong presence in the Rockingham and Baldivis areas.
Apply now with your resume and a short cover letter outlining your experience - or email them to lee.murray@belleproperty.com. We're excited to meet our next team superstar
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Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as a Personal Assistant to Sales Manager? How much notice are you required to give your current employer? Do you have a current Australian driver's licence?
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