Service & invoicing administrator

Adecco’s Corporate Services Team is recruiting on behalf of one of the world’s biggest suppliers of equipment & machinery within the F&B and Pharmaceutical sectors, for the position of Service & Invoicing Administrator . About Us Their portfolio includes machinery and plants as well as advanced process technology, components and comprehensive services. Used across diverse industries, they enhance the sustainability and efficiency of production processes globally. They provide a broad range of industrial technology, equipment and service solutions across multiple sectors, supporting customers with specialised systems, process solutions and technical expertise. Work arrangement: Fully-in-office (Monday to Friday) Role type: Permanent Location: Near Melbourne Airport Salary range: AUD75,000 to AUD90,000 super discretionary performance bonus Responsibilities Open, update and close service and workshop jobs in the ERP system. Ensure job details are entered correctly, including customer information, machine serial numbers, project numbers and service notes. Maintain job registers, service records and supporting documentation. Check service reports, timesheets and hours worked to ensure information is accurate. Follow up on missing or incorrect job information with service technicians, coordinators or workshop staff. Assist with allocating labour, parts, freight, travel and other costs to the correct jobs. Support the preparation of invoices and ensure jobs are ready for billing. Work with the spare parts, warehouse and service teams to confirm parts usage and job status. Assist with purchase orders, supplier invoices and goods received queries when required. Help ensure service jobs are closed in a timely and accurate manner. Provide general administrative support to the service, workshop and finance teams. Assist with basic reporting and data checks using Excel and ERP system information. Your Profile Previous experience in administration, service coordination, accounts administration, invoicing, job costing or similar. Experience using an ERP, accounting or job management system is highly regarded. Strong attention to detail and accuracy when entering and checking information. Good Microsoft Excel skills, including basic formulas, filtering and data checks. Ability to work with different teams, including service, workshop, warehouse and finance. Strong organisation skills and ability to manage multiple tasks. Clear communication skills and confidence following up with internal stakeholders. A practical, hands-on attitude and willingness to learn. Experience in a service, workshop, manufacturing, equipment, engineering or parts environment would be beneficial. Should this role interest you, feel free to reach out to Sebastian Freeland (Principal Consultant, Accounting & Finance) at Sebastian.Freeland@adecco.com.au or 61 420 240 853. Contact