We are seeking an experienced Project Coordinator to support both Pre-Construction and Project Delivery teams across a range of exciting projects. As a key member of our team, you will work closely with Project Managers, the Head of Pre-Construction, and Site Teams to ensure everything runs smoothly behind the scenes.
This is a great opportunity for someone looking to step up or consolidate their experience in a well-rounded coordination role. You will play a key part in project documentation, procurement, stakeholder communication, and general project support.
The Role:
* Pre-Construction Support
* Coordinate and manage drawings, specifications, and consultant reports.
* Liaise with designers and consultants to resolve design queries and ensure up-to-date documentation.
* Schedule design meetings, prepare agendas, take minutes, and circulate documentation.
* Issue tender packages and coordinate site visits for subcontractor pricing.
* Prepare letting schedules and assist in compiling tender submissions.
* Support statutory approvals, including planning permits, building permits, and landlord approvals.
* Track document versions and maintain an organised archive of all pre-construction materials.
* Project Delivery Support
* Provide day-to-day admin support to Project Managers.
* Track and update project documentation such as RFIs, variations, and submittals using tools like Procore.
* Assist with procurement: issuing POs, following up deliveries, and organising subcontractor agreements.
* Build scopes of work based on construction documentation.
* Attend site meetings (virtually or in-person) and record action items.
* Prepare regular project reports and progress updates for clients and stakeholders.
* Support safety compliance, including OHS documentation, contractor pre-qualifications, and inductions.
Requirements
* At least 4-5 years experience in a project admin, contract admin or project coordinator role.
* Strong organisational skills and the ability to manage multiple priorities.
* Confidence reading construction drawings and communicating with trades.
* Experience with Procore
* A proactive, detail-focused mindset and team-first attitude.
What We Offer
* Join a supportive and down to earth team with strong design and delivery experience
* Work on high-end commercial interiors across the health care industry.
* Gain exposure across the full project lifecycle, from design to delivery.
* Opportunities to grow with a business that values professional development.
* A dynamic and collaborative work environment.