Our client is a leading Australian discount retailer, providing affordable everyday essentials to customers nationwide.
To maintain operational efficiency, they are looking for a Buying Assistant to support their purchasing team with administrative tasks, supplier coordination, and order management.
Job Responsibilities:
Purchase Order (PO) Management
* Ensure timely booking of POs (at least two weeks in advance).
* Monitor unbooked POs and follow up with suppliers.
* Send reminders for promotional POs to suppliers (four weeks before promotions).
* Maintain and update "No Show Reports", ensuring outstanding bookings are addressed.
* Process purchase order amendments and update vendor emails regarding changes.
Supplier Coordination & Order Tracking
* Liaise with local and overseas suppliers to track deliveries.
* Verify and check overseas order delivery bookings.
* Communicate with internal teams regarding order status and adjustments.
Administrative & Reporting Tasks
* Generate reports related to PO status, supplier updates, and order tracking.
* Assist in general administrative tasks as directed by the Buyer.
* Ensure compliance with company policies, procedures, and occupational health and safety (OHS) guidelines.
* Experience in buying, procurement, or administrative roles within retail or eCommerce.
* Proficiency in SAP, and Microsoft Office (Excel, Word, Outlook).
* Strong analytical skills to assist in data-driven decisions.
* Excellent vendor management and communication skills.
* Highly organised with strong attention to detail.
* Ability to multitask and work independently in a fast-paced environment.
* Customer-focused mindset with a proactive approach to problem-solving.
* Permanent work-from-home set-up
* Dayshift (Australian business hours)
* Full-time job
* HMO
* Annual leave
* Christmas Bonus equivalent to 1 month's wage (pro-rata)
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