Part‑Time Contracts & Administration Assistant
Baldwin Aquatic is a leading commercial pool construction company based in Coolum, delivering high-quality aquatic facilities across Queensland. We take pride in our professionalism, attention to detail, and commitment to safety and quality on every project.
About the Role
We are seeking an organised and proactive Part‑Time Administration / Contracts Assistant to support our project team & business manager. This role offers flexibility and variety, with a focus on managing project documentation, invoices and administrative systems to keep our projects running smoothly.
Key Responsibilities
- Process, code, and manage supplier and subcontractor invoices using Xero.
- Manage and organise digital receipts and documentation via Hubdoc.
- Assist with project administration including contracts, safety documentation and compliance records.
- Support the preparation of site safety and project documentation for upcoming jobs.
- Update and maintain project workflows using Trello.
- Liaise with suppliers, subcontractors and project managers to ensure accurate record‑keeping and timely communication.
- General office administration and document management.
Skills & Experience
- Previous experience in administration or contracts administration, ideally in the construction industry.
- Proficiency with Xero, Hubdoc and Trello (or similar systems).
- Robust attention to detail and organisational skills.
- Excellent written and verbal communication.
- Ability to work independently and manage multiple priorities.
- Understanding of construction documentation or WHS compliance (desirable but not essential).
What We Offer
- Flexible part‑time hours (approx. 2–3 days per week).
- Supportive, friendly team environment.
- Opportunity to work locally in Coolum or externally.
- Involvement in exciting and high‑profile commercial pool projects.
How to Apply
If you’re an organised, tech‑savvy administrator who enjoys variety and teamwork, we’d love to hear from you!
Please send your resume and a brief cover letter to ******@baldwinaquatic.com.au.
Be careful – don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.
#J-18808-Ljbffr