Executive assistant - bundamba state secondary college (ipswich)

The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

• Maintain effective time management practices for the Executive team, including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and other calendar events.
• Monitor and screen incoming telephone calls and correspondence to the office and, where necessary, direct these to the appropriate areas.
• Assist with various administrative tasks, such as filing, document preparation, and office management.
• Coordinate the records management activities, including records of incoming correspondence and Right to Information requests, monitor the flow of correspondence and provide advice and training in records management to other personnel.
• Manage records and other information resources so that information relevant to the school/college and its functions is readily available to clients.
• Receive and identify client needs and assist visitors and/or appropriately redirect telephone calls.
• Use databases (One School, SOBS, ID Attend) to process information and produce reports.
• On behalf of the Principal, liaise with government, business, industry, parent and education bodies, with a focus on a high level of client services.

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organisational and multitasking skills.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information.
• Prior experience in a school environment.
• Robust attention to detail and problem‐solving abilities.
• Flexibility and adaptability to meet the needs of the role.

Please refer to the attached role description for any mandatory requirements for this position.

Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).

Attach a 1-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full‐time (1.0 FTE).

The Department of Education is a family inclusive workplace. This work is licensed under a Creative Commons Attribution 3.0 Australia License.