We are seeking an enthusiastic all-rounder to join our team. Reporting to the Director Business Operations, the Administration and Purchasing Officer is responsible for performing administrative functions to support business operations and requirements.This is a part time position covering maternity leave for a period of 6 months. You will be required to work onsite at our Canberra office.Responsibilities:Ensure the smooth running of office and administration processes to support Department 13 staff and the business.Anticipate needs for office supplies, place and expedite orders when necessary.Manage the maintenance of the office to ensure full functionality in all areas.Manage incoming and outgoing mail and emails.Coordinate team events and meetings.Manage all logistic requirements including the lodgement of outbound shipping documentation and managing import/export requirements.Assist in the coordination of Department 13’s representation at external events/expos.Assist with AR/AP and monthly account reconciliations as required.Work closely with sales and engineering teams to ensure sufficient stock holdings to meet production demand.Purchasing of parts and services specified by production requests and requisitions within required timeframes in and accordance with Department 13 processes.Monitor the receipt of goods and maintain accurate stock figures and records using our inventory and asset management system.Maintain detailed purchase order records such as quotes and supplier correspondence.Understand Quality, Safety and Environmental principles and adherence to Department 13 processes and work instructions which relate to these mattersThere may be a requirement to carry out reasonable additional duties to meet the needs of the organisation.Knowledge & experience:Minimum 2 years’ experience in a similar positionKnowledge and experience with logistics and freightKnowledge, experience or qualifications in purchasing, logistics or equivalent within technical environments.Knowledge of finance and inventory management systemsExperience with Xero accounting software would be advantageous.Skills:A pro-active, ‘can do’ attitude with the ability to juggle multiple tasksA commitment to quality outcomes and continuous improvementStrong influencing and communication skills, both verbal and writtenStrong negotiation skills and commercially savvyPersonal qualities that reflect our core valuesExcellent attention to detailHigh level of organisational, time management and prioritisation skillsHigh level of computer competency (MS suite)A willingness to learn.If you think you would be a great fit and are excited about the opportunity to work for an innovative Australian company, please apply now by sending your CV and cover letter torecruitment@department13.com.
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