Principal - Recruitment & Global Mobility at Harmony Australasia
Harmony is the largest gold producer by volume in South Africa and is a significant operator of gold tailings retreatment facilities. In Papua New Guinea, Harmony owns and operates the Hidden Valley mine and owns 50% of the Tier 1 Wafi-Golpu copper-gold project. Harmony owns 100% of the Eva Copper project, a near-term copper project in Queensland, Australia. These assets are supported by the Harmony Australasia regional corporate office located in Milton, Brisbane.
Reporting to the Executive General Manager – Human Resources & Community, the newly created role of Executive Support – Operations will oversee the efficient operation of the Operations corporate office, supporting a workforce of approximately 90 employees, including senior executives. Based at our office in Milton, the role ensures smooth day-to-day office operations, manages the Office Administrator, and provides high-level executive support with complex travel, scheduling, and event coordination.
Responsibilities
- Office Operations & Management: Manage day-to-day operations of the Operations corporate office to ensure a professional and efficient working environment. Oversee office services including reception, facilities management, stationery, equipment, and meeting room coordination. Liaise with building management, contractors, and vendors to maintain office standards, safety, and compliance. Implement and improve office procedures, policies, and systems.
- Operations Executive & Senior Leadership Support: Provide high-level administrative support to senior executives, including meeting coordination, and document preparation. Manage intricate domestic and international travel arrangements, including flights, accommodation, visas, and ground transport. Coordinate boardroom bookings, executive events, and corporate functions. Prepare reports, correspondence, and documentation on behalf of senior leadership. Maintain confidentiality and discretion in handling sensitive corporate and executive matters.
- People Management: Lead, mentor, and develop the Office Administrator to deliver high-quality service. Allocate workloads and monitor performance to ensure office administration runs smoothly. Foster a culture of collaboration, accountability, and continuous improvement. Manage sourcing and purchasing of office supplies, vendor contracts, and invoice approvals. Provide support for credit card and expense reconciliations for senior leaders within department.
About You
To succeed in this role, you should be self-motivated and able to work efficiently and collaboratively with the following experience:
- Proven experience (5+ years) in office management, executive support, or senior administration in a corporate environment.
- Demonstrated experience managing complex domestic and international travel itineraries.
- Strong leadership and people management skills, with experience supervising administrative staff.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and travel booking systems.
- Exceptional organisational skills, attention to detail, and the ability to manage competing priorities in a fast-paced corporate environment.
- Highly organised with the ability to manage competing priorities and deadlines.
- Strong problem-solving skills with a proactive, solutions-focused mindset.
Benefits
- Flexible working practises, option to WFH 2 days per week.
- Eligible to participate in the company bonus scheme.
- Corporate / discounted rates with Medibank and access to Harmony’s rewards and discounts scheme.
- The opportunity to work for an international mining company with a diverse workforce.
If you believe you have the skills, knowledge and experience to fulfil this role, please submit your application online. Please include a Cover Letter which outlines how your skills and experience align with this role.
Salary will be negotiated commensurate with experience.
To learn more about Harmony, please visit our website
Please note we will be considering applications on an ongoing basis and therefore encourage you to apply at your earliest prospect.
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📌 Executive Support - Operations
🏢 Harmony Australasia
📍 Brisbane City