Our client is seeking an experienced Senior Document Controller to support the delivery of their capital project portfolio. This is a key role responsible for establishing, implementing and maintaining robust document management practices to ensure project information is accurate, compliant and easily accessible across the project lifecycle.
About the Role
Reporting into the project delivery team, you will lead document control activities across multiple capital projects, ensuring consistency, governance compliance and best‐practice standards are applied at all times.
Key Responsibilities
* Lead document control management across the capital project portfolio, ensuring consistent application of frameworks, procedures and best practices
* Coordinate the full lifecycle of project documentation, including engineering deliverables, design packages, procurement documents, RFIs, transmittals and contractor submissions
* Manage document review workflows, ensuring timely approvals, accurate revision control and full traceability of comments and decisions
* Maintain document registers, metadata standards and naming conventions to ensure document integrity and accessibility
* Provide expert guidance to project teams on document control systems such as Objective and SharePoint, including classification, retrieval and workflows
* Support project start-up and close-out activities, including handover documentation and archival processes
* Conduct internal audits and quality checks to ensure compliance with document control policies, regulatory requirements and quality standards
* Prepare workflow and progress reports, coordinate document control meetings and drive continuous improvement initiatives
About You
You are a proactive and detail‐focused document control professional with experience supporting major capital or infrastructure projects. You are confident working with multiple stakeholders and thrive in structured, fast‐paced environments.
Qualifications & Experience
* Certificate or Diploma in Business Administration, Information Management, Project Management or a related discipline (desirable)
* Training or certification in document control or information management systems
* Significant experience in document control roles within construction, engineering, mining, infrastructure or capital projects
* Ability to translate business requirements into IT requirements or user stories to support project outcomes
Technical & Professional Skills
* Demonstrated experience in document control and/or records management within major projects or office environments
* Advanced proficiency with EDMS/CDE platforms such as Aconex, Content Manager, SharePoint or ProjectWise
* Strong understanding of engineering documentation, drawings, specifications and project lifecycle requirements
* Knowledge of document control standards, quality management systems and regulatory frameworks
* Highly organised, self‐motivated and able to manage competing priorities
Communication & Interpersonal Skills
* Strong written, verbal and interpersonal communication skills
* Ability to build rapport and work collaboratively with internal and external stakeholders
* Analytical and systematic problem‐solving approach
* Comfortable working independently as well as within cross‐functional teams
We are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.
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