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Tenement Administration Officers are key positions in a small, high-functioning team in the Land Management and Tenement Administration section of the Mineral Resources Tasmania team in Burnie.
The successful candidate will deliver high-quality administrative support and client services, provide accurate information, respond effectively to complex enquiries, and process applications promptly within designated timeframes.
The work includes engagement with internal and external stakeholders.
We are looking for people with excellent administration and office skills.
Even more importantly, we seek individuals who are good communicators, possess strong customer service skills, and enjoy solving complex matters to deliver informed advice to clients.
The ideal candidates are willing to invest in developing strong working relationships across the organisation and with external stakeholders, and thrive when working collaboratively within a legislative framework to tackle and resolve issues.
They should demonstrate the ability to work autonomously, have strong attention to detail, uphold confidentiality, and take satisfaction in completing tasks thoroughly.
If this sounds like you, please apply
Primary Duties
1. Deliver comprehensive administrative and clerical support to MRT, including preparation and quality assurance of documentation such as Ministerial Minutes, Briefing Notes, and lease and license documents.
2. Serve as the initial point of contact for MRT clients, providing relevant information and directing complex inquiries to the appropriate officer or manager, including reception duties.
3. Manage email inquiries and incoming physical mail for MRT, ensuring proper document control, record keeping, and timely responses and follow-up.
4. Maintain document and records management systems in accordance with MRT and Department of State Growth guidelines.
5. Support data entry and maintenance of information databases, including the Mining Register.
6. Provide tenement administration services to clients and industry.
7. Process payments for MRT services and products, supporting the Finance Officer and Team Manager as needed.
8. Facilitate quarterly distribution of production and expenditure returns, ensuring accurate recording in relevant systems, including tracking performance on Mining Leases and expenditure on Exploration Licenses in Tasmania.
9. Assist with the issuance of Prospecting Licenses and handle related inquiries.
10. Undertake any other duties at the classification level that are within the employee's competence and training.
Desirable Requirements
* Previous experience in a multi-faceted regulatory team environment.
Download the Statement of Duties and Associated Documents:
* Tenement Administration Officer - multiple.docx
* Tenement Administration Officer - multiple.pdf
* Advice to applicants.DOCX
* Advice to applicants.pdf
Contact for More Information
Name: Clint Siggins
Position: Manager Scientific Services
Email:
Phone: (03) 6165 4739 | Mobile: 0417 017 426
How to Apply
To apply, submit a one- to two-page document outlining your experience, skills, and knowledge related to the Statement of Duties, along with your current Resumé/CV.
Online applications are preferred; please click the blue "Apply Now" button.
-or-
Complete the application form and email it to .
* Application for Employment (Form 201).DOCX
* Application for Employment (Form 201).pdf
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