Myndshift Group has been engaged by our client partner Joyce Mechanical Services to recruit an experienced Workshop Scheduler / Planner to join their Mackay workshop team.
This is a key role responsible for planning and coordinating major equipment rebuilds and repair projects. You will work closely with workshop supervisors, parts interpreters, and management to ensure projects are properly scoped, scheduled, and resourced to deliver high-quality outcomes for their customers.
If you have strong mechanical planning experience and enjoy coordinating complex workshop rebuild projects, this role offers the opportunity to play a central part in workshop execution and project delivery.
About the Role
As the Workshop Scheduler / Planner, you will translate approved quotes and project scopes into detailed workshop execution plans. Your focus will be ensuring labour, parts, third-party services, and workshop resources are aligned to keep projects progressing efficiently.
This role allows workshop supervisors to focus on safety, leadership, and quality while you coordinate the planning and scheduling that keeps the workshop running smoothly.
Key Responsibilities
Work Scope Development
* Develop detailed work scopes from approved quotes, tenders, and project instructions
* Break projects down into clear task sequences for workshop execution
* Ensure scopes include labour, parts, services, and technical requirements
* Review scopes with supervisors prior to project commencement
Parts Planning & Coordination
* Develop complete parts lists from project scopes
* Work with Parts Interpreters to source and procure components
* Identify critical path components and monitor delivery timelines
* Track parts supply against workshop schedules and elevate delays
Workshop Scheduling
* Maintain the workshop schedule for all active and upcoming projects
* Coordinate project start dates, bay allocation, and labour planning
* Ensure alignment between parts availability and workshop activities
Third-Party Services Coordination
Coordinate external and specialist services including:
* NDT inspections
* Machining
* Heat treatment
* Specialist testing
* OEM services
* Transport and logistics
Daily Workshop Coordination
* Facilitate daily planning meetings
* Review project progress and upcoming work
* Communicate priorities and schedule risks
Variation & Project Management Support
* Monitor progress against original scope
* Identify and document scope changes
* Assist supervisors in capturing supporting evidence for variations
Continuous Improvement
* Support improvements in planning systems and scheduling processes
* Contribute to post-project reviews and lessons learned
About You
We are looking for someone who is organised, proactive, and comfortable coordinating complex mechanical projects.
You will ideally have:
* Experience in workshop planning, scheduling, or project coordination
* Background in heavy equipment, mining, mechanical rebuilds, or engineering workshops
* Strong understanding of mechanical repair and rebuild processes
* Ability to develop work scopes and parts requirements
* Strong organisational and communication skills
* Ability to manage multiple projects and competing priorities
* Experience coordinating suppliers, contractors, and internal teams
What's On Offer
* Full-time stable position in a growing workshop environment
* Opportunity to work on major equipment rebuild projects
* Supportive and experienced workshop team
* Long-term career opportunity with a respected mechanical services provider
Apply Now
If you are an experienced Workshop Planner or Scheduler looking for a challenging and rewarding role, we would like to hear from you.
Mark Powell - Director
Myndshift Group
0488 745 454
mark@myndshiftgroup.com.au
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