As a Logistics Conference Manager, you will be responsible for planning and delivering world-class C-level conferences across the ANZ region. You will be expected to successfully manage venue sourcing and selection, budget forecasting, calendar management, staff scheduling, onsite execution, process improvement, project management, stakeholder relationships, and team travel. As a member of the Gartner C-level Communities Logistics Team, you will have a focus on team collaboration to create exceptional customer experiences for every attendee, sponsor and associate attending our events.
What you will do
* Communication and collaboration across event teams to ensure seamless delivery of world-class events
* Review, approve, and sign Inner Circle Dinner contracts at a value up to $25k
* Partner with the Venue Sourcing team to review and approve all Executive Summit venue proposals
* Plan and execute Executive Summits and Inner Circle Dinners
* Established as regional expert and be a trusted partner by providing feedback, communicate challenges & opportunities, innovate to scale, and maintain strong relationships with key stakeholders
* Contribute ideas for event innovations and process improvements to enhance the C-level Communities product and brand
* Manage supplier set up and facilitate payments within our internal systems
* Financial management: including monthly regional forecast reports, negotiations, accurate and timely event budget forecasts, strategic spending decisions, escalations for spending approvals, and provide guidance to the team
* Demonstrate a proficient understanding of virtual platforms and carry out the delivery of virtual events as Tech Lead
* Frequent review and management of team process documents, trainings, change requests, and communications
* Collaborate with peers and Regional Managers to design processes for efficiency and scalability where applicable
* Identify gaps in process, communication, partnerships, and deliverables to continuously make improvements where they will add value
* Assist with the production of Gartner C-Level Communities company events
* Support Gartner Destinations Conferences as needed
* Support on special projects as needed
* Plan and deliver C-level Communities Global Executive programs, launch programs, and international programs as needed
* New hire recruitment, new hire onboarding and associate training at Sr Planner and Planner level as needed
What you will need
* Bachelor's degree with focus on events and/or marketing preferred, but not required
* 4-6+ years of event experience
* Proven budget experience, project management and strategic planning
* Strategic and creative thinker with the ability to develop and deliver clear and concise briefs
* Knowledge of virtual event delivery platforms - Webex and MS Teams host role, screen sharing, breakout feature and troubleshooting
* Knowledge of hotel, travel and meeting planning business is required, particularly in terms of normal service expectations
* Understanding of event logistics and technical production
* Ideally, someone with varied event experience as the role will involve every element of event planning
* Proven financial management abilities
* Vendor management
* Attention to detail
* Highly organized
* Strong written and verbal communication skills
* Multi-tasking and the ability to manage multiple deadlines in a fast-paced environment
* Strategic and client focused with great costumer service skills
* Proven success working in a collaborative environment
* Solution oriented with a high sense of urgency
* Ability to build and maintain relationships with a high degree of professionalism
* Maintain composure in a fast-paced environment
* Ability to innovate and come up with new ideas, that will help us to continually improve our events
* Someone who can run with a brief and bring ideas back to the table
* Ability to work as part of a team, but also work on events individually
* Proficiency in the MS Office suite including Word, Excel, and Power Point
* Travel 5-10 times per year (up to 3-6 days per trip), domestically
The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity. Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by calling Human Resources at +1 (203) 964-0096 or by sending an email to ApplicantAccommodations@gartner.com.
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