* $83,283 - $91,103 (G05) + 17% Superannuation
* Join a passionate, collaborative, and supportive team environment.
* Ongoing role, Full-time, Bentley Campus
Reference Number
1485326
About the Role
The University Advancement team is seeking a highly organised, proactive, and collaborative professional to join as an Administrative Officer to support the Faculty of Humanities. This position is integral to the effective operation of the Advancement portfolio, providing comprehensive administrative support to a range of strategic initiatives. You will coordinate schedules, manage communications, maintain key data systems, and assist with event logistics, all while contributing to the University's philanthropic and alumni engagement objectives.
Working within a high-performing and purpose-driven team, you will have the opportunity to support meaningful engagement and fundraising activities that create lasting impact across the University and wider community.
Role requirements
* Coordinate donor and alumni stewardship activities, including correspondence, budgeting and meeting logistics.
* Utilise the Raiser's Edge CRM and relevant office systems to manage data and generate reports, including financials and donor engagement summaries.
* Maintain and enhance the accuracy of constituent records through timely database updates.
* Provide high-level administrative and logistical support to projects and events.
* Ensure efficient and timely documentation and tracking of all activity.
* Foster strong professional relationships with internal stakeholders and external partners.
* Support donation processing and reconciliation in collaboration with the Gift Services Coordinator.
* Identify and implement process improvements to enhance operational effectiveness.
* Contribute to impactful fundraising campaigns aligned with University priorities.
Who we are looking for / Selection Criteria
* Experience in providing high-level administrative support, with the ability to establish and maintain efficient processes and systems.
* Strong organisational skills with the ability to manage competing priorities, coordinate meetings and events, and support senior staff with diary and scheduling management.
* Excellent written and verbal communication skills, with experience agendas, minutes, and professional correspondence.
* Demonstrated ability to interpret and apply policies, procedures, and guidelines, and provide clear advice to a range of stakeholders.
* Experience providing administrative and logistical support for projects and events, including coordinating venues, suppliers, and resources.
* High attention to detail and ability to manage documentation, shared information repositories, and correspondence in a timely and accurate manner.
* Experience using databases and software systems to manage, extract records and data.
* Experience supporting financial processes, including budget administration and tracking expenditure.
* Experience coordinating travel arrangements in line with organisational policies.
* An understanding of, or experience in, donor relations, fundraising support, or stakeholder engagement activities.
Role Requirements
* As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered.
* Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin's satisfaction.
Your new Team
Guided by a strong set of values and principles, the University Advancement team develops and implements comprehensive programs that foster private support for Curtin. We consider ourselves changemakers and ensure education is accessible to all. We support groundbreaking research and connect supporters with programs that equip our students to become responsible global citizens. Motivated by a shared vision, the team is high-performing and collaborates with internal and external stakeholders.
About Curtin University
We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/
What We Offer You
This continuous, fixed term (G05) level role attracts a remuneration of $83,283 - $91,103 + 17% superannuation.
Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.
For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/
Join Us!
If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:
* Up to date resume
* Cover Letter outlining your interest, experience and addressing the section criteria for the role (no more than two pages)
Questions about this opportunity or the application process can be directed to our careers team at or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.
Applications close: 8.30pm (AWST) Sunday, 29th of March 2026
Late applications or applications received via email will not be considered, and only successful candidates will be contacted.
Please note we are not accepting applications from recruitment agencies at this time.
Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.
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