Preston Rowe Paterson is a trusted name in the property valuation industry, known for delivering accurate, independent and timely valuation services across residential, commercial, industrial and specialised asset classes.
We are seeking an experienced and reliable Executive Assistant/Office & Business Manager to join us on an 11-month fixed-term contract. This role supports our managing director and leadership team and keeps our operations running smoothly.
About the Role
This unique, hybrid role combines high-level executive support, office management and light business operations. You will work closely with the Managing Director and senior valuers to streamline workflows, manage the office environment and support business-critical functions like HR & Compliance.
Key Responsibilities
* Manage the calendar, inbox and travel schedule of the managing director
* Coordinate meetings, minutes and follow-ups across leadership and client groups
* Act as a key liaison between the managing director and staff, clients and stakeholders
Office & Operations Management
* Oversee the day-to-day operations of the office, ensuring a professional and well-functioning environment
* Support internal teams, helping with schedules, deadlines and communication to ensure smooth workflow
* Manage office supplies, equipment and relationships with service providers
* Ensure the team has the tools, systems and support they need to perform at their best
* Organise business travel, accommodation and events
Business Support
* Assist with onboarding of valuers and admin staff, including IT setup and induction packs
* Manage HR-related tasks such as employee records, leave tracking and compliance with workplace policies
* Maintain compliance records, accreditation renewals and company registers
* Support internal bookkeeper with accounting tasks such as invoicing, expense reconciliation and accounts assistance when required
* Monitor job tracking systems and ensure data accuracy and workflow efficiency
* Help identify and implement process improvements across the business
* Support key business projects and initiatives, helping manage timelines, resources and deliverables
You are a highly organised, adaptable and discreet professional who can manage multiple priorities while maintaining attention to detail. You enjoy working in a tight-knit team and understand the nuances of a professional services environment especially one with external clients and industry compliance.
You will bring experience in an Executive Assistant, Office Manager or Business Support role, excellent written and verbal communication skills, strong organisational and problem-solving abilities and high proficiency with Microsoft Office (Word, Excel, Outlook).
Why Work with Us?
Step into a pivotal role during a key period for the business
Work closely with experienced leaders in a collaborative and professional environment
Gain valuable experience in a respected and growing firm
Flexible hybrid working arrangements available
Competitive salary and modern office in Geelong
We are an equal opportunities employer and welcome applications from diverse candidates.