Position Overview
The Administrator provides administrative and project support to the General Manager, with a strong focus on assisting with the relocation and onboarding of international staff, site administration support, and general office administration. This role is ideal for a proactive and organised individual looking to develop their career in project and operational administration.
Key Responsibilities
International Staff Relocation Support
* Assist the General Manager with coordination of international staff relocations
* Support visa, travel, accommodation, and onboarding processes
* Liaise with internal stakeholders and external providers (e.g. immigration agents, accommodation providers, training providers)
* Maintain accurate records and documentation related to staff relocations and training
Project & Executive Support
* Provide administrative support to the General Manager across various projects
* Assist with scheduling, meeting coordination, and document preparation
* Track actions, timelines, and deliverables to support project outcomes
* Prepare reports, spreadsheets, and presentations as required
Site Administration Support
* Provide administrative support to site-based operations as required
* Assist with site documentation, inductions, and compliance records
* Coordinate communication between site teams and head office
* Support timesheets, rosters, and site-related paperwork
General Administration Duties
* Provide day-to-day administrative support across the business
* Maintain filing systems (electronic and hard copy)
* Manage correspondence, emails, and phone enquiries
* Assist with data entry, record keeping, and reporting
* Support other departments as required
Skills & Experience
* Strong organisational and time management skills
* High attention to detail and accuracy
* Strong written and verbal communication skills
* Proficient in Microsoft Office (Word, Excel, Outlook)
* Ability to manage multiple tasks and meet deadlines
* Professional, approachable, and confidential manner
* Previous experience in an administrative or project support role
* Exposure to relocation, HR, or workforce administration
* Experience supporting senior management
* Familiarity with site-based or operational environments
Personal Attributes
* Proactive and willing to learn
* Reliable and adaptable
* Strong problem-solving skills
* Ability to work independently and as part of a team
* Positive attitude with a can-do approach
This role offers an excellent opportunity to gain exposure to project administration, workforce coordination, and senior management support, with potential for career progression as the business grows.
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