Ambrose Construct Groupis seeking a highly skilled Executive Assistant to provide critical support to our Chief Executive Officer, Chief Financial Officer, and General Manager Residential.
This pivotal role ensures the smooth running of executive operations by managing schedules, coordinating communications, and handling sensitive and commercially critical information with the utmost professionalism.
This is a unique opportunity to work closely with senior executives and play a key role in shaping the future of our business.
Key Responsibilities
Provide comprehensive administrative assistance including calendar management, meeting scheduling, travel coordination, inbox monitoring, and preparation of leadership packs and confidential documents.
Act as the primary point of contact between executives and internal/external stakeholders, managing calls, emails, and correspondence.
Prepare agendas, minutes, and materials for meetings, ensuring timely follow-up on action items.
Draft, proofread, and edit documents, reports, and presentations for leadership and conferences.
Assist in coordinating and executing special projects and initiatives, ensuring deadlines and deliverables are met.
Manage strategic priorities and follow-ups for executives, providing gatekeeping and decision-filtering as required.
Handle sensitive information with discretion, maintaining confidentiality at all times.
Contribute to compliance with statutory legislation, including Health and Safety policies and procedures.
Skills & Experience
Proven experience as an Executive Assistant or in a similar role supporting senior executives.
Strong organisational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
Exceptional verbal and written communication skills, with a professional and solutions-focused approach.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
High level of maturity, business acumen, and discretion in handling sensitive information.
Bachelor's degree in business administration or a related field is preferred.
What We're Looking For
We're seeking a proactive professional who thrives in complex and dynamic environments.
You will directly influence executive efficiency, governance, and leadership effectiveness by managing the affairs of our senior leaders to the highest professional standard.
What Ambrose Construct Group Offers
Exciting career growth opportunities within the role and Ambrose Construct Group.
A supportive, safe, and passionate team culture.
Access to our Employee Assistance Program.
$**** referral reward for successful candidate referrals.
Comprehensive induction and ongoing professional development.
Modern office facilities and resources.
Staff engagement initiatives, including fortnightly morning tea and monthly BBQs.
Ambrose Construct Group is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive work environment.
Please note: Only shortlisted applicants will be contacted.
If this sounds like the role for you, apply now
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