JOB DESCRIPTION Offshore Administration Officer Full-Time | Offshore | Administration Position Overview The Offshore Administration Officer provides day-to-day administrative support to our accounting practice across a range of compliance and client management tasks. Working closely with the Australian-based team, this role ensures accurate, timely, and organised delivery of administrative responsibilities. Position Details Position Title: Offshore Administration Officer Employment Type: Full-Time Location: Offshore (Remote) Reports To: Office Manager Key Responsibilities Lodge and maintain company statements, changes, and updates via CAS360 Monitor ASIC deadlines and manage compliance calendars to avoid late fees Maintain company registers and process officeholder or address changes Create, update, and archive client files in the practice management system Ensure client records are complete, accurate, and up to date Collect and manage onboarding documentation for new clients Monitor and action incoming ATO correspondence on behalf of clients Use ATO Mate to process ATO notices Track documents issued for client signature (e.g. tax returns, engagement letters) Send reminders and follow up outstanding signing items with clients File completed and signed documents into client files in a timely manner Ensure filing is consistent, clearly labelled, and meets practice conventions Prepare third party authority requests (e.g. bank, broker requests) Respond to third party requests for client information under valid client authority Search, register, and renew business names via ASIC Connect Monitor business name expiry dates and process cancellations or transfers as required Support the team with ad hoc tasks and requests as they arise Skills & Experience Experience in Xero Familiarity with ASIC Connect, ATO Online Services, and CAS360 Understanding of Australian business structures and compliance requirements Strong attention to detail and ability to manage multiple deadlines Proficient in Microsoft Office and practice management software Clear written and verbal communication skills in English Ability to work independently and manage time effectively Proactive and reliable approach to task management