Overview Work Type: Fixed-term - Full-time Salary: Salary not specified Grade: Education Support - Level 1, Range 3 Occupation: Education and training Location: Loddon Mallee - Greater Bendigo Reference: 1524920 Selection Criteria 1. Demonstrated experience in financial administration, including budgeting, accounts processing, and financial systems.
2. Experience in human resources administration, including recruitment and payroll processes.
3. Strong knowledge of administrative systems such as CASES21 and eduPay (desirable).
4. High level of attention to detail and accuracy.
5. Excellent organisational and time management skills with the ability to meet deadlines.
6. Strong interpersonal and communication skills, with the ability to work collaboratively.
7. Ability to maintain confidentiality and exercise discretion.
8. Proficiency in Microsoft Office applications (Excel, Word, Outlook).
Role Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs. Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management. The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations. This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management. An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher. Responsibilities Key Responsibilities Finance Functions
* Administer school finances in accordance with Department of Education and Training (DET) guidelines.
* Process accounts payable and receivable, including invoices, payments, and banking.
* Maintain financial records using CASES21 or equivalent financial systems.
* Assist with budget preparation, monitoring, and reporting.
* Reconcile bank statements and school accounts regularly.
* Process end-of-year (EOY) financial rollover in accordance with DET requirements.
* Manage and maintain family accounts, including billing, receipting, and follow-up of outstanding balances.
* Support audits and ensure compliance with financial regulations.
* Manage school purchasing, ordering, and asset registers.
Human Resources Functions
* Coordinate recruitment processes, including advertising, shortlisting, and onboarding.
* Maintain staff records, contracts, and personnel files.
* Process payroll and liaise with eduPay or relevant payroll systems.
* Monitor staff leave entitlements and attendance records.
* Support performance management and compliance documentation.
* Ensure adherence to relevant industrial agreements and policies.
Administrative Support
* Provide general administrative support to the Business Manager and PCO team.
* Prepare reports, correspondence, and documentation as required.
* Maintain confidentiality of sensitive financial and personnel information.
* Assist with school events, enrolments, and front-office support when needed.
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https:///pal/child-safe-standards/policy DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: https:///pal/values-department-vps-school-employees/overview Other Information Qualifications and Experience
* Relevant qualifications in finance, business administration, or human resources (desirable).
* Experience in a school or public sector environment (highly regarded).
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http:///hrweb/Pages/default.aspx
Location Profile Crusoe College, serving students in years 7-10 in the Bendigo region, was originally Kangaroo Flat Secondary College before merging with Golden Square Secondary College and upgrading its facilities in 2008. We are dedicated to providing high-quality education in a safe and engaging environment, offering comprehensive Victorian Curriculum, VCE and VET programs. Our mission is to foster a collaborative learning environment where every student can thrive. We focus on ensuring daily attendance, wearing the proper uniform, punctuality, preparedness with necessary equipment, attentiveness to teachers, and consistent effort in completing learning tasks. Our goal is to achieve at least one year of learning growth for each student annually through the combined efforts of teachers, students, and families.
At Crusoe College, our values are Respect, Endeavour, Aspiration, and Learning. These values guide everything we do and are integral to creating a positive and inclusive school culture. We are seeking passionate and dedicated educators who share these values and are committed to making a difference in students' lives.
We support our staff with a comprehensive wellbeing strategy and professional development opportunities. Our Advisory Teachers and Wellbeing Team provide personalized assistance to students, fostering a supportive and nurturing environment. Additionally, the SWITCh (Students Working Independently Towards Change) initiative offers a unique opportunity to work with at-risk students, helping them re-engage with their education and achieve positive outcomes.
We strive for excellence, confidence, and diversity in a respectful, sustainable environment. Partnering with the wider community, we prepare students to be responsible, successful adults who can navigate their future paths. At Crusoe College, you will be part of a team that fosters strong relationships and creates a safe environment, ensuring every student can and will learn. Join us in our mission to inspire and support the next generation of learners.
Applications close Wednesday 6 May Posted 23 April 2026